Office Operations & Experience Lead

Bending Spoons; Warszawa; On-site; PLN 202,000 - 362,000; Full time

Benefits offered by this job

Flexible hours

Relocation package

Health insurance

Annual retreat

Equity at discount

Learning budget

Parental support

Job summary

Bending Spoons is hiring an Office Manager to turn our Milan, Madrid or Warsaw offices into welcoming, efficient, and inspiring workspaces. You will lead daily logistics, keep the office in top shape, and ensure safety and smooth operations while collaborating with cross-functional teams.

The role requires strong reasoning, drive, team spirit, and fluency in English plus the local office language (Italian, Polish, or Spanish).

Qualifications

• Reasoning ability. Given the necessary knowledge, you can solve complex problems. You think from first principles, and structure your ideas sharply. You resist the influence of biases. You identify and take care of the details that matter.
• Drive. You’re extremely ambitious in everything you do—and your initiative, effort, and tenacity match the intensity of your ambition.
• Team spirit. You give generously and without the expectation of receiving in return. You support the best idea, not your idea. You're always happy to get your hands dirty to help your team.
• On-site presence. You’ll fulfill your role from the office each day, contributing in person to the team’s goals.
• Proficiency in English. You read, write, and speak proficiently in English.
• Proficiency in the local office language. You read, write, and speak proficiently in the language of the office—Italian, Polish, or Spanish.

Responsibilities

• Keep the office in top shape—clean, comfortable, and fully equipped with everything Spooners need to thrive.
• Manage daily logistics—from deliveries and supplies to catering and maintenance—ensuring everything runs like clockwork.
• Oversee access and safety—handling temporary passes, emergency procedures, and security checks with care and precision.
• Troubleshoot and resolve facilities issues quickly—maintaining seamless functionality across the workspace.
• Proactively enhance the workplace experience—spotting opportunities, challenging the status quo, and driving creative improvements.

Skills

Reasoning ability

Drive

Team spirit

On-site presence

Proficiency in English

Proficiency in local language

Job description

Bending Spoons is hiring an Office Manager to turn our Milan, Madrid or Warsaw offices into welcoming, efficient, and inspiring workspaces. You will lead daily logistics, keep the office in top shape, and ensure safety and smooth operations while collaborating with cross-functional teams.

The role requires strong reasoning, drive, team spirit, and fluency in English plus the local office language (Italian, Polish, or Spanish).