Office & HR Coordinator: Front Desk & People Ops

Brown-Forman Corporation; Polska; On-site; PLN 55,000 - 85,000; Full time

Job summary

Brown-Forman Corporation in Warsaw seeks an Office and Human Resources Coordinator to support the HR team and the Warsaw office with administrative and operational duties, including office management, reception, and HR administration.

The role begins with a 3-month probation, followed by a 12-month fixed-term contract, with potential for a permanent arrangement. The position includes coordinating facilities, guest services, onboarding, and HR records in a confidential environment.

Qualifications

• Minimum of 1 year of experience in a similar office or HR administrative role.
• Excellent interpersonal skills with ability to greet visitors professionally.
• Strong computer skills including Microsoft 365.
• Strong organizational skills with the ability to manage multiple tasks.
• High degree of integrity, discretion and confidentiality.
• Advanced English; Polish native/fluent.

Responsibilities

• Office Administration: be health and safety coordinator; liaise with facilities to resolve maintenance issues; manage office supply program; oversee daily office needs and third-party services; use Coupa for payments; administer car fleet.
• Reception: act as first point of contact at front desk; manage guest/ security needs; coordinate meeting rooms and catering.
• HR Administration: support employee communication and engagement; provide onsite orientation for new hires and procure onsite equipment; maintain physical employee files; support offboarding.

Skills

Interpersonal skills

Multitasking

Attention to detail

Discretion

Integrity

Tools

Microsoft 365

Job description

Brown-Forman Corporation in Warsaw seeks an Office and Human Resources Coordinator to support the HR team and the Warsaw office with administrative and operational duties, including office management, reception, and HR administration.

The role begins with a 3-month probation, followed by a 12-month fixed-term contract, with potential for a permanent arrangement. The position includes coordinating facilities, guest services, onboarding, and HR records in a confidential environment.