Office Coordinator (m/f/d)

Liftero; Kraków; On-site; PLN 60,000 - 78,000; Full time

Benefits offered by this job

Stock options

Private healthcare

Multisport card

Development budget

Job summary

Liftero in Kraków is seeking an Office Coordinator (m/f/d) to lead our workspace operations, manage correspondence and logistics, and serve as the main contact for building management and vendors. You will shape the office feel to reflect space-tech culture, oversee maintenance, organize events with People & Culture, and ensure a smooth daily operation with a hands-on, flexible approach.

This role requires at least two years' relevant experience, English at B2+, and a willingness to work fully

Qualifications

• At least 2 years in office or administrative role.
• English proficiency at B2 minimum.
• Fast and efficient, able to work without step-by-step instructions.
• Meticulous, highly organized, proactive about getting things done right.
• On-site availability 8:00–16:00 at Kraków office.

Responsibilities

• Correspondence & logistics management: mail, shipments, vendor coordination.
• Document flow: archiving contracts and controlling documents.
• Office operations management: building contact, maintenance, and supplies.
• Event organization: plan internal/external company events with People & Culture.
• Office life: maintain space design, order, and a high-energy environment.

Skills

Office coordination

English (B2)

Time management

Communication

Proactive

Education

Administration/Management degree

Job description

Our story

Space is one of the fastest-growing industries in the world. Thousands of satellites launch every year, and the market behind them is booming — with Poland right in the middle of it, home to a fast-rising space sector.

Liftero is at the heart of this trend. We build propulsion systems for the thousands of spacecraft coming to orbit, with the ambition to become the global leader in satellite propulsion — the transport layer of the space economy. Our goal is clear: deploy 1,000 propulsion systems in space.

Our core product is BOOSTER, a non-toxic chemical propulsion system built from first principles for the NewSpace era. It has already been validated in space.

As a fast-scaling company, we combine agility with long-term ambition to serve the booming small-satellite market. Joining now means a front-row seat to space technology and real ownership over what we build.

Position Overview

We are looking for an Office Coordinator (m/f/d) to lead and elevate our workspace operations. In this role, you will hold end-to-end ownership of our daily office environment — leading administrative document workflows, optimizing logistical operations, and acting as the main point of contact for building management and key vendors. Beyond operational excellence, you will curate the look and feel of our office, ensuring it authentically reflects Liftero's culture and space-tech spirit. You will directly shape an efficient, high-performing workspace that empowers the entire team to push the boundaries of technology.

Your Daily Impact

Correspondence & Logistics Management

• Receiving and sending mail and packages.
• Verifying shipments in the system and tracking parcel statuses.
• Collaborating with the Procurement team to coordinate deliveries.

Document Flow

• Managing organization-wide document flow and properly archiving contracts.

Office Operations Management

• Serving as the point of contact for the building administrator and coordinating all maintenance/service work.
• Partnering with vendors and subcontractors to order equipment and cleaning supplies.
• Coordinating the cleaning team’s schedule and activities.
• Welcoming guests and visitors with a warm, professional presence.
• Overseeing office equipment inventory and maintenance.

Event Organization & Office Life

• Teaming up with People & Culture (P&C) to organize internal and external company events.
• Managing catering orders and liaising with vendors for corporate gatherings.

Workplace Experience & Office Comfort

• Collaborating on office space design to ensure it reflects the true Liftero spirit.
• Maintaining overall order, tidiness, and a high-energy atmosphere across the office.

Is This You?

• You bring at least 2 years of hands-on experience in a similar office or administrative role.
• You communicate easily in English (B2 level minimum), both written and spoken.
• You act fast and work efficiently, even without a step-step playbook or detailed instructions for every task.
• You are meticulous, highly organized, and proactive about getting things done right the first time.
• You naturally adapt to the fast pace of a growing business. When plans change or unexpected tasks pop up, you stay flexible, energized, and solution-oriented.
• You bring a pitch-in attitude and don't shy away from routine tasks. You know that smooth daily operations depend on the small details.
• You ideally hold a degree in Administration, Management, or Communications, though your relevant experience and strong work ethic matter most to us.
• You are available to work 100% on-site at our office during standard hours (8:00 AM – 4:00 PM).

Perks & Advantages

• Stable employment: Employment contract (UoP) + opportunity to participate in the stock option program.
• Private healthcare: Medical package for your health.
• Multisport card: Access to sports and fitness facilities.
• Development budget: Funding for courses, training, and professional certifications.

What Is It Like to Work With Us?

Working at Liftero is meaningful, fast-paced, and human. We're not trying to copy corporate culture or pretend that work is your second home - we respect your time, your life outside of work, and the fact that we're all just people. If you're having a tough day, say it - we'll work it out. If you're in flow and want to build through the night, we trust you to manage your own time.

Building serious space tech takes focus, dedication, and real effort. It can be demanding - but it's also where you'll grow, both professionally and personally.

We've created a unique company culture that’s shaped by mutual respect and a shared drive to build things that fly. Whether you're loud and all-in, or more quiet and independent - there's space for you here.

We work in our own project management framework, refined over years of iteration. It helps us move quickly, stay flexible, and give every team member a real voice in shaping the final product.