Office Assistant (m/f/d)

Liftero; Kraków; On-site; PLN 42,000 - 64,000; Full time

Benefits offered by this job

Stable employment: Employment contract

Private healthcare: Medical package

Multisport card

Development budget

Job summary

Liftero in Kraków is seeking an Office Assistant to keep our workspace running smoothly, handling mail, packages, document flow, vendor coordination, and guest reception.

You’ll own day-to-day operations from 8:00 to 16:00, collaborate with Procurement and P&C, and help design an efficient, welcoming office culture as we scale in space tech.

Candidates should have at least 1 year in an admin role, strong English, and a proactive, organized mindset.

Qualifications

• At least 1 year of hands-on experience in an office or administrative role.
• English language skills minimum B2, written and spoken.
• Fast, efficient, proactive, and highly organized.
• Available to work 100% on-site 8:00–16:00.
• Degree in Administration, Management or Communications preferred.

Responsibilities

• Receiving and sending mail and packages.
• Verifying shipments in the system and tracking parcel statuses.
• Coordinating deliveries with Procurement.
• Managing organization-wide document flow and archiving contracts.
• Acting as point of contact for building management and coordinating maintenance.
• Ordering equipment and cleaning supplies with vendors/Subcontractors.
• Coordinating cleaning schedules and guest reception.
• Welcoming guests with a professional presence.
• Overseeing office equipment inventory and maintenance.
• Organizing internal and external company events with P+C.
• Managing catering orders and liaising with vendors for events.
• Assisting in researching and leasing new office space.
• Collaborating on office space design and overall order and vibe.

Skills

Office administration

English (B2)

Proactive mindset

Time management

Education

Administration/Management/Communications degree (preferred)

Job description

Our story

Space is one of the fastest-growing industries in the world. Thousands of satellites launch every year, and the market behind them is booming — with Poland right in the middle of it, home to a fast-rising space sector.

Liftero is at the heart of this trend. We build propulsion systems for the thousands of spacecraft coming to orbit, with the ambition to become the global leader in satellite propulsion — the transport layer of the space economy. Our goal is clear: deploy 1,000 propulsion systems in space.

Our core product is BOOSTER, a non-toxic chemical propulsion system built from first principles for the NewSpace era. It has already been validated in space.

As a fast-scaling company, we combine agility with long-term ambition to serve the booming small-satellite market. Joining now means a front-row seat to space technology and real ownership over what we build.

Position Overview

We are looking for an Office Assistant to keep our workspace running like clockwork. In this role, you will take full ownership of day-to-day office operations — from managing administrative document flow, packages, and supplies to liaising with building management and vendors. You will ensure our space is organized, fully equipped, and functional for everyone at Liftero so the entire team can focus on building space tech.

Your Daily Impact

Correspondence & Logistics Management

• Receiving and sending mail and packages.
• Verifying shipments in the system and tracking parcel statuses.
• Collaborating with the Procurement team to coordinate deliveries.

Document Flow

• Managing organization-wide document flow and properly archiving contracts.

Office Operations Management

• Serving as the point of contact for the building administrator and coordinating all maintenance/service work.
• Partnering with vendors and subcontractors to order equipment and cleaning supplies.
• Coordinating the cleaning team’s schedule and activities.
• Welcoming guests and visitors with a warm, professional presence.
• Overseeing office equipment inventory and maintenance.

Event Organization & Office Life

• Teaming up with People & Culture (P&C) to organize internal and external company events.
• Managing catering orders and liaising with vendors for corporate gatherings.

Workplace Experience & Office Comfort

• Supporting executive leadership in researching and leasing new office space.
• Collaborating on office space design to ensure it reflects the true Liftero spirit.
• Maintaining overall order, tidiness, and a high-energy atmosphere across the office.

Is This You?

• You bring at least 1 year of hands-on experience in a similar office or administrative role.
• You communicate easily in English (B2 level minimum), both written and spoken.
• You act fast and work efficiently, even without a step-by-step playbook or detailed instructions for every task.
• You are meticulous, highly organized, and proactive about getting things done right the first time.
• You naturally adapt to the fast pace of a growing business. When plans change or unexpected tasks pop up, you stay flexible, energized, and solution-oriented.
• You bring a pitch-in attitude and don't shy away from basic, routine tasks. You know that smooth daily operations depend on the small details.
• You ideally hold a degree in Administration, Management, or Communications, though your relevant experience and strong work ethic matter most to us.
• You are available to work 100% on-site at our office during standard hours (8:00 AM – 4:00 PM).

Perks & Advantages

• Stable employment: Employment contract (UoP) + opportunity to participate in the stock option program
• Private healthcare: Medical package for your health
• Multisport card: Access to sports and fitness facilities
• Development budget: Funding for courses, training, and professional certifications

What Its Like To Work With Us

Working at Liftero is meaningful, fast-paced, and human. We’re not trying to copy corporate culture or pretend that work is your second home - we respect your time, your life outside of work, and the fact that we’re all just people. If you're having a tough day, say it - we’ll work it out. If you’re in flow and want to build through the night, we trust you to manage your own time.

Building serious space tech takes focus, dedication, and real effort. It can be demanding - but it’s also where you’ll grow, both professionally and personally.

We’ve created a unique company culture that’s shaped by mutual respect and a shared drive to build things that fly. Whether you’re loud and all-in, or more quiet and independent - there’s space for you here.

We work in our own project management framework, refined over years of iteration. It helps us move quickly, stay flexible, and give every team member a real voice in shaping the final product.