Office Assistant

Ascensia Diabetes Care; Warszawa; On-site; PLN 66,960 - 83,700; Full time

Benefits offered by this job

One-time home office setup allowance

Lunch card 320 PLN monthly

Annual bonus

Job summary

Ascensia Diabetes Care Poland is seeking a friendly Office Assistant to be the face of our Warsaw office. You will support visitors and staff, handle mail and parcels, manage entry cards, and help keep daily operations running smoothly in a fast-paced environment.

The role is on-site, full-time (40 hours/week). Fluency in Polish and good working English are required, along with a proactive, organized approach and a welcoming, professional manner.

Qualifications

• Strong organizational skills and keen eye for detail.
• Previous experience in an office, administrative, or customer-facing role is advantageous.
• On-site, full-time availability (40 hours per week).
• Fluent Polish with good working proficiency in English.
• Proactive mindset and able to manage multiple priorities.

Responsibilities

• Greet and assist visitors in a professional manner.
• Manage incoming and outgoing correspondence and parcels.
• Oversee distribution and tracking of office entry cards.
• Answer and direct incoming phone calls.
• Coordinate with building management for premises.
• Maintain office supplies and refreshments.
• Coordinate conference room bookings and provide meeting support.
• Ensure conference rooms are clean and tidy.
• Report maintenance issues to West Station II administration.
• Provide ad hoc administrative support to the team.

Skills

Strong organizational skills

Attention to detail

Customer-facing experience

On-site availability

Tools

Outlook

Excel

PowerPoint

Job description

About the Opportunity

We're looking for a friendly, organized, and proactive Office Assistant who enjoys creating a welcoming and well‑run workplace. In this role, you’ll be the face of our office, supporting visitors and employees while helping keep daily operations running smoothly. If you’re someone who takes initiative, enjoys helping others, and thrives in a dynamic office environment, we’d love to hear from you.

Location

Warsaw, al. Jerozolimskie 142B – 5 days per week on‑site presence required.

Work Permit & Residency Requirement

Please note that this role requires a holder of a work permit & residency in Poland.

What you will do

Front Office – Reception Responsibilities

• Greet and assist visitors in a professional and friendly manner.
• Manage incoming and outgoing correspondence and parcels.
• Oversee the distribution and tracking of office entry cards.
• Answer and direct incoming phone calls.
• Monitor office premises and coordinate with building management as needed.

Administrative Support for the ADC PL Office

• Maintain office supplies and refreshments, including fruit and beverages.
• Coordinate conference room bookings and provide meeting support (e.g., setting up, clearing tables, and ensuring availability of beverages and snacks).
• Ensure cleanliness and order in all conference rooms and encourage adherence to office tidiness standards.
• Report office maintenance issues and technical problems to West Station II administration team.
• Provide ad hoc administrative support based on the needs of the administration team.

What you need for success

• Strong organizational skills and a keen eye for detail.
• Previous experience in an office, administrative, or customer‑facing role would be an advantage.
• Availability to work on‑site, full‑time (40 hours per week).
• A friendly, professional, and support‑oriented approach to communication.
• Fluency in Polish and good working proficiency in English.
• A proactive mindset and a willingness to support others.
• The ability to manage multiple priorities and stay organized in a fast‑paced environment.
• Confidence using Microsoft Office applications, particularly Outlook, Excel, and PowerPoint.

What we can offer you

• Friendly team and a supportive work environment
• Employment contract
• One‑time allowance for home office setup
• Monthly lunch card worth 320 PLN
• Annual performance‑based bonus
• Life insurance and private medical care (Luxmed VIP package with dental coverage)
• Pension Plan (PPE) and Employee Assistance Program
• Multicafeteria benefits (e.g., sport card, cinema tickets)
• Access to LinkedIn Learning with a wide range of training courses
• Access to Empik Go – audiobooks & ebooks platform

Total Rewards

The gross monthly base salary range for this position is 6 000 PLN – 7 500 PLN. In addition, employees may be eligible for an annual performance‑based bonus of up to 8% of annual gross base salary, in accordance with the Company’s bonus policy. Compensation within the range will be determined based on objective criteria such as relevant skills, experience, and qualifications.

Ascensia Diabetes Care Poland offers a wide range of benefits, including medical care, dental care, life insurance, private pension plan (PPE), lunch card and more.

Building an Inclusive Culture

We are a company that brings varying backgrounds, ideas, and points of view to inventing on behalf of all customers. Our diverse perspectives are enriched by many dimensions, including race, ethnicity, gender, age, physical and mental ability, sexual orientation, religious beliefs, culture, language, and education, as well as professional and life experience. We are committed to diversity, equity, and inclusion, and leveraging our unique perspectives to scale our impact and growth.