Medical Admin Assistant

ICON Clinical Research; Warszawa; On-site; PLN 40,000 - 60,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

LifeWorks EAP

Life assurance

Flexible benefits

Job summary

ICON Clinical Research is a global healthcare intelligence and clinical research organization dedicated to advancing medicines for patients. This Medical Admin Assistant role supports the medical team and helps ensure efficient trial operations.

You will organize meetings, maintain records, coordinate communications, assist with regulatory documents, and manage calendars and travel for the medical team, contributing to high-quality outcomes.

Qualifications

• High school diploma or equivalent required.
• Proven experience in an administrative role, preferably in a medical or clinical setting.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills to collaborate effectively with team members.

Responsibilities

• Assist in organizing and coordinating medical team meetings and activities.
• Manage and maintain medical documentation and records.
• Coordinate communication and information flow between the medical team and other stakeholders.
• Provide administrative support for the preparation and submission of regulatory documents.
• Assist in scheduling appointments, managing calendars, and handling travel arrangements for the medical team.

Skills

High school diploma or equivalent

Administrative experience

Organizational multitasking

Excellent communication

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Medical Admin Assistant

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Medical Admin Assistant I at ICON, you will provide essential administrative scopes to the medical team, contributing to the smooth operation of clinical trials, and ultimately, the advancement of innovative treatments and therapies.

What You Will Do:

You will take responsibility for executive support and administration deliverables, applying your skills to ensure quality and efficiency.

Key responsibilities include:

• Assist in organizing and coordinating medical team meetings and activities.
• Manage and maintain medical documentation and records.
• Coordinate communication and information flow between the medical team and other stakeholders.
• Provide administrative scopes for the preparation and submission of regulatory documents.
• Assist in scheduling appointments, managing calendars, and handling travel arrangements for the medical team.

Your Profile:

You will bring relevant executive support and administration experience, along with the following qualifications and skills.

Required qualifications and experience:

• High school diploma or equivalent; additional certifications or coursework in administration is a plus.
• Proven experience in an administrative role, preferably in a medical or clinical setting.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication skills to partnership effectively with team members.
• Proficient in office software, including Microsoft Office Suite.

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)