LinkedIn Content, Business Administration & Training Support

Virtual Colleague; Polska; Hybrid; PLN 67,000 - 100,000; Full time

Job summary

Virtual Colleague is seeking a proactive Virtual Assistant to support day-to-day operations, focusing on LinkedIn content preparation and scheduling, inbox organization, and general admin.

The role may expand to training program administration, learner support, CRM management, and coordination for international projects and events; ideal candidate works independently, follows standards, and maintains confidentiality.

Qualifications

• Proactive, organized, trustworthy and detail-oriented.
• Ability to work independently and follow standards.
• Comfort with technology and professional communication.
• Confidential information handling good judgment and discretion.

Responsibilities

• Plan, prepare, organize and schedule LinkedIn content in advance.
• Edit and format content for posts/newsletters with professional tone.
• Proofread and ensure accuracy before scheduling content.
• Assist with email inbox organization and general admin tasks.
• Support content formatting, PowerPoint presentations and materials.
• Monitor LinkedIn engagement and reply guidance with escalation rules.

Skills

Content planning

Content scheduling

Proofreading

Brand voice

Independence

Tech-savvy

Email management

Communication

Tools

PowerPoint

Job description

LinkedIn Content, Business Administration & Training Support

LinkedIn Content, Business Administration & Training Support

About the company

It provides project management, IT solutions, business support, training, and organizational development services. Led by Timothy, an experienced professional with over 30 years of industry experience and a strong background in corporate project delivery, IT, business processes, and team development, the business focuses on helping organizations align technology, people, and processes effectively.

Timothy has worked on complex, large-scale projects, including experience at Heathrow Airport and involvement in major infrastructure projects. His approach emphasizes practical solutions, long-term support, continuous improvement, professional standards, and ensuring that technology serves the needs of the people using it.

As the business continues to expand its B2B services and prepares for potential international project engagements. He is seeking a reliable Virtual Assistant who can provide consistent administrative and content support while helping establish efficient processes for future growth.

Role Overview

We are looking for a proactive, organized, trustworthy, and detail-oriented Virtual Assistant to support the day-to-day operations of the company.

The initial focus will be on LinkedIn content preparation and scheduling, email inbox organization, and general administrative support. The role may gradually expand to include training program administration, learner support, CRM management, and coordination for international projects and events.

The ideal candidate can work independently, follow established standards, exercise good judgment, and maintain a high level of accuracy without constant supervision. They should be comfortable working with technology and business systems, communicating professionally, and handling confidential information responsibly.

This role is suited to someone who enjoys building a long-term working relationship with a client, taking ownership of recurring tasks, and contributing ideas to improve workflows.

Key Responsibilities

1. LinkedIn Content Planning and Management

• Assist in planning, preparing, organizing, and scheduling LinkedIn content in advance.
  
• Work from the client's outlines, weekly themes, topic lists, and instructions to develop engaging, professional content.
  
• Support the preparation of a short, lighthearted, technology-related introductory post published on Mondays.
  
• Assist with the preparation and publication of the client's LinkedIn newsletter, generally published on Wednesdays.
  
• Help explore and prepare an optional additional Friday post as the content strategy develops.
  
• Organize content calendars and maintain a forward-looking schedule, ideally preparing content several weeks or one to two months ahead where practical.
  
• Maintain consistency in the client's professional voice, personality, subject matter, and communication style.
  
• Proofread content for grammar, clarity, factual accuracy, formatting, and consistency before scheduling.
  
• Ensure content is suitable for a professional B2B audience and reflects the client's expertise in IT, project management, training, business processes, and technology.
  
• Suggest relevant topics, content improvements, and opportunities to repurpose existing material, subject to client approval.
  

2. Content Formatting and Presentation Support

• Assist in turning the client's outlines and ideas into well-structured LinkedIn posts, newsletters, and supporting materials.
  
• Prepare and format PowerPoint presentations, speaker materials, and other business documents when required.
  
• Create clean, professional, readable presentations that communicate information clearly without unnecessary visual clutter.
  
• Provide light graphic formatting and visual support where appropriate.
  
• Maintain consistency in document structure, presentation formatting, and brand presentation.
  
• Use appropriate tools to support content preparation while ensuring all final materials are reviewed and refined by a human.
  
• Avoid generic, repetitive, overly templated, or obviously AI-generated content.
  

Heavy graphic design and video editing are not primary requirements at this stage.

3. LinkedIn Comment and Inquiry Support

• Monitor and review LinkedIn comments related to the client's posts and newsletter, as agreed.
  
• Identify straightforward questions that can be answered using approved information and existing website resources.
  
• Locate relevant pages, resources, and landing-page links on the client's website and share them where appropriate.
  
• Flag technical, strategic, sensitive, or experience-based questions for the client's personal response.
  
• Escalate comments that require the client's expertise, judgment, or direct engagement.
  
• Help identify opportunities for meaningful engagement with the client's professional audience.
  

Community management is a secondary responsibility and should be introduced gradually, with clear guidance on what the VA may answer independently and what must be escalated.

4. Email Inbox Organization and Administrative Support

• Organize and maintain the client's email inbox using folders, labels, categories, and other agreed organizational methods.
  
• Review and sort existing emails, including flagged messages and accumulated inbox items.
  
• Identify important messages, pending actions, deadlines, client inquiries, and follow-ups.
  
• Filter, archive, or delete obvious spam, repetitive marketing emails