Legal Operations Specialist

Carlsberg Group; Poznań; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Private health care

Annual bonus

Beer allowance

Job summary

Carlsberg Shared Services (CSS) in Poznań, Poland, is hiring a Legal Operations Specialist to drive structured, efficient legal operations across a modern international function. You will report to the Legal Operations Manager and help implement process improvements, data governance, and system enhancements.

The role emphasizes financial administration, system administration of CLM and registers, and cross-functional collaboration in a hybrid work model.

Qualifications

• Experience in administration, finance/procurement, or Legal Operations.
• Able to handle confidential information in a compliance-driven environment.
• Proficient in English, both written and spoken.

Responsibilities

• Financial administration: processing invoices, purchase orders and payments for external legal services with focus on accuracy and automation opportunities.
• Legal Operations systems: administer and improve systems and document tools, including Company Register, Dispute List and CLM, supporting testing and data prep.
• Compliance and governance support: maintain legal info, registers and docs, help align with internal requirements.
• Operations, reporting and coordination: coordinate recurring activities, collect data, prepare reports and support Power BI reporting.
• Stakeholder coordination and training: liaise with internal stakeholders and external providers, support training on tools and processes.

Skills

Structured mindset

Organized

English communication

Analytical skills

Project coordination

Finance/procurement

Legal operations

Tools

Power BI

SharePoint

SAP

Ariba

CLM

Cora SeQuence

Job description

Location: Poznan, PL

Entity / company: Carlsberg Shared Services (CSS)

Legal Operations Specialist

Role Overview

Are you ready to help shape the way Legal Operations are delivered in a modern, international legal function? We're looking for a Legal Operations Specialist to join our Group Legal & Compliance team and play an active role in driving structured, efficient and reliable ways of working across the function. Reporting to the Legal Operations Manager, this role offers the opportunity to take responsibility for key operational activities, support the smooth delivery of core Legal Operations processes, continuous improvement and the further development of Legal Operations ways of working and tools.

What You’ll Be Doing:

• Financial administration: Managing invoices, Purchase Orders and payment documentation for external legal services, ensuring accurate and timely processing while identifying opportunities for simplification and automation.
• Legal Operations systems: Administering and improving Legal Operations systems and document management tools, including Company Register, Dispute List and CLM solutions, while supporting implementation, testing and data preparation.
• Compliance and governance support: Maintaining legal information, registers and documentation, supporting good governance practices and helping ensure that key records remain accurate, accessible and aligned with internal requirements
• Operations, reporting and coordination: Coordinating recurring activities, follow-ups and Legal Operations initiatives, including data collection and validation, report preparation and Power BI reporting support.
• Stakeholder coordination and training: Coordinating with internal stakeholders and external service providers, ensuring effective communication and follow-up, and supporting training materials and sessions for Legal Operations tools and processes.

We're looking for someone who:

• Brings a structured, service-minded and approachable mindset to supporting colleagues in an international environment.
• Is organized, reliable and able to manage multiple priorities.
• Handles confidential information responsibly in a compliance-driven environment.
• Communicates clearly and professionally in English, both written and spoken,
• Has experience in administration, finance/procurement, Legal Operations, project coordination or a similar process-driven role; legal-sector experience is an advantage, but not required.
• Is proficient in Microsoft Office, SharePoint and document management tools; knowledge of SAP, Ariba, CLM, third-party screening tools or Cora SeQuence is an advantage.
• Has good analytical skills and an interest in data, reporting and progress tracking.
• Learns new digital tools quickly and looks for ways to simplify, standardize and improve processes.

What you can expect

We're asking for a lot, but you'll be well-rewarded with:

• Working in a hybrid mode (min. 2 days in the office per week)
• Private health care, accident insurance,andMyBenefitsystem at your disposal
• Annual bonus
• Christmas gift & MyBenefit points
• Additional holiday for Birthday & job anniversary
• Internal trainings
• Periodical beer allowance & 0% beer available at the office
• Co-financed lunch
• Social events such as e.g. Thursday Bars in the office
• Employee Referral Program
• Bike parking space
• Modern ergonomic office space with a chillout zone
• Exciting growth and development opportunities within the organization
• Working in a passionate, international environment.

Carlsberg Group: Brewing for a better today and tomorrow

For us success has always been in the diverse mix of our people, our beers and our brands. At Carlsberg, we want to recruit and develop people with a global mindset, cultural understanding, and international experience to ensure that our organization stays agile, inclusive and prepared for future growth. Only by acknowledging and harvesting from different perspectives and experiences, will we gain competitive advantage and leverage the effect of diversity for business growth. Carlsberg aims to create equal access to opportunity regardless of social identity, and we encourage everyone to apply regardless of gender, nationality, race, religion or any other characteristics protected by law.