Legal Operations Specialist

Carlsberg Shared Services; Poznań; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Flexible hours

Hybrid work

Private health care

Annual bonus

Holiday benefit

Beer allowance

Lunch subsidy

Social events

Job summary

Carlsberg Group is seeking a Legal Operations Specialist in Poznań to support the Group Legal & Compliance function. You will manage invoices, POs, and payment docs for external legal services, while administering CLM, registers and document management tools, and data preparation for reports.

You will coordinate with internal stakeholders, assist with training on tools, and help drive standardized processes across a multinational environment.

Qualifications

• Experience in administration, finance/procurement, Legal Operations or project coordination.
• Proficient English communication (written and spoken).
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Financial administration: invoicing, Purchase Orders, and payment documentation for external legal services.
• Administering and improving Legal Operations systems and document management tools.
• Maintaining legal information, registers and documentation for governance.
• Data collection, validation, and Power BI reporting support.
• Coordinating with internal stakeholders and training on Legal Operations tools.

Skills

Structured mindset

Service-minded

Priorities management

Confidential information handling

Professional English communication

Data analytics

Process improvement

Tools

Microsoft Office

SharePoint

Document management tools

SAP

Ariba

CLM

Cora SeQuence

Job description

Role Overview

Are you ready to help shape the way Legal Operations are delivered in a modern, international legal function? We’re looking for a

Legal Operations Specialist, Poznań

Role Overview

Are you ready to help shape the way Legal Operations are delivered in a modern, international legal function? We’re looking for a Legal Operations Specialist to join our Group Legal & Compliance team and play an active role in driving structured, efficient and reliable ways of working across the function. Reporting to the Legal Operations Manager, this role offers the opportunity to take responsibility for key operational activities, support the smooth delivery of core Legal Operations processes, continuous improvement and the further development of Legal Operations ways of working and tools.

What You’ll Be Doing:

• Financial administration: Managing invoices, Purchase Orders and payment documentation for external legal services, ensuring accurate and timely processing while identifying opportunities for simplification and automation.
• Legal Operations systems: Administering and improving Legal Operations systems and document management tools, including Company Register, Dispute List and CLM solutions, while supporting implementation, testing and data preparation.
• Compliance and governance support: Maintaining legal information, registers and documentation, supporting good governance practices and helping ensure that key records remain accurate, accessible and aligned with internal requirements
• Operations, reporting and coordination: Coordinating recurring activities, follow-ups and Legal Operations initiatives, including data collection and validation, report preparation and Power BI reporting support.
• Stakeholder coordination and training: Coordinating with internal stakeholders and external service providers, ensuring effective communication and follow-up, and supporting training materials and sessions for Legal Operations tools and processes.

We’re looking for someone who:

• Brings a structured, service-minded and approachable mindset to supporting colleagues in an international environment.
• Is organized, reliable and able to manage multiple priorities.
• Handles confidential information responsibly in a compliance-driven environment.
• Communicates clearly and professionally in English, both written and spoken,
• Has experience in administration, finance/procurement, Legal Operations, project coordination or a similar process-driven role; legal-sector experience is an advantage, but not required.
• Is proficient in Microsoft Office, SharePoint and document management tools; knowledge of SAP, Ariba, CLM, third-party screening tools or Cora SeQuence is an advantage.
• Has good analytical skills and an interest in data, reporting and progress tracking.
• Learns new digital tools quickly and looks for ways to simplify, standardize and improve processes.

What You Can Expect

We’re asking for a lot, but you’ll be well-rewarded with:

• Flexible working hours
• Working in a hybrid mode (min. 2 days in the office per week)
• Private health care, accident insurance, and MyBenefit system at your disposal
• Annual bonus
• Holiday benefit “Wczasy pod Gruszą”
• Christmas gift & MyBenefit points
• Additional holiday for Birthday & job anniversary
• Internal trainings
• Periodical beer allowance & 0% beer available at the office
• Co-financed lunch
• Social events such as e.g. Thursday Bars in the office
• Employee Referral Program
• Bike parking space
• Modern ergonomic office space with a chillout zone
• Exciting growth and development opportunities within the organization
• Working in a passionate, international environment.

Carlsberg Group: Brewing for a better today and tomorrow

For us success has always been in the diverse mix of our people, our beers and our brands. At Carlsberg, we want to recruit and develop people with a global mindset, cultural understanding, and international experience to ensure that our organization stays agile, inclusive and prepared for future growth. Only by acknowledging and harvesting from different perspectives and experiences, will we gain competitive advantage and leverage the effect of diversity for business growth. Carlsberg aims to create equal access to opportunity regardless of social identity, and we encourage everyone to apply regardless of gender, nationality, race, religion or any other characteristics protected by law.