Lease Administration Assistant

JLL; Warszawa; On-site; PLN 52,000 - 70,000; Part time

Job summary

JLL is hiring a Lease Administration Assistant in Warsaw to support lease databases and related document handling for client reporting.

You will manage documents and invoices, update records, and help maintain data accuracy across systems such as SharePoint and local drives. Fluency in English and German is required, with 25–30 hours per week, and strong MS Office/Excel skills are essential.

Qualifications

• Very good English and another European language, preferably German.
• Availability for at least 25-30 hours per week.
• Attention to details, ability to think clearly and precisely.
• Some experience in database management would be an asset.
• MS Office skills, especially Excel.

Responsibilities

• Administrative support – documents, scans, letters collection.
• Documents/Invoices tracking in appropriate tools.
• Documents/Invoices upload into the system/local drive/Sharepoint.
• Performing database updates/clean ups based on instruction.

Skills

English

German

Attention to detail

Database management

Tools

Excel

MS Office

Job description

We are looking for a LA Assistant with English and German for our Lease Administration.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Sector overview

For more than two decades, Jones Lang LaSalle’s Lease Administration group has been setting the standard in quality real estate management by delivering flexible portfolio solutions through its comprehensive Lease Administration programs. Lease Administration has dedicated resources that make this business unit one of the most sought after and successful services offered by the firm. In Poland JLL Lease Administration was established in 2006 and since then has grown to over 190 employees in 2018.

What we do? We centrally manage clients’ leases to help them make more strategic portfolio decisions, reduce costs and identify opportunities to renegotiate lease terms and rates.

We can take responsibility for 20 leases or 20,000, gathering, monitoring and managing accurate data so clients’ resources aren't drained. Using JLL’s strict SOC1 certified processes, we manage lease data and help clients make sound decisions quickly. As the only global SOC1-certified lease administration service provider, we make sure clients don't miss critical planning deadlines or expirations. We identify opportunities to consolidate or dispose of underused assets. Clients are well-positioned to take advantage of every opportunity to maximize the efficiency and productivity of their portfolio.

Role Purpose

The objective of the role is to maintain lease databases. This involves obtaining portfolio information, reporting to clients and other JLL teams.

What this job involves

• Administrative support – documents, scans, letters collection
• Documents/Invoices tracking in appropriate tools
• Documents/Invoices upload into the system/local drive/Sharepoint
• Performing database updates/clean ups based on instruction

Sound like you? To apply you need to be / have

• Very good English and another European language, preferably German
• Availability for at least 25-30 hours per week
• Attention to details, ability to think clearly and precisely
• Some experience in database management would be an asset
• MS Office skills, especially Excel

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.