Knowledge Transfer Manager - Hybrid PMO

Takeda; Łódź; Hybrid; PLN 170,000 - 233,000; Full time

Job summary

Takeda in Lodz, Poland is seeking a Knowledge Transfer Manager to support the Knowledge Transfer Project Management Office in coordinating transition and knowledge transfer activities across waves and functions.

You will maintain detailed plans aligned with timelines, coordinate subject matter experts, track progress, and ensure documentation, SOPs and training materials are completed for readiness and governance.

Qualifications

• 3+ years of experience in project coordination, PMO, or knowledge management within global organizations.
• Experience supporting knowledge transfer in transition, shared services, or global business services.
• Exposure to transition planning, process documentation, and operational readiness.
• Strong tracking skills to manage multiple workstreams.
• Ability to develop knowledge transfer trackers, readiness dashboards, and governance reports.
• Fluent in English.

Responsibilities

• Support and maintain detailed knowledge transfer plans aligned with transition wave timelines and milestones.
• Support Functional Transition Leads and Transition Wave Managers across all parts of the transition.
• Define knowledge transfer schedules, maintain the list of required subject matter experts, and coordinate participant availability across sending and receiving teams.
• Ensure knowledge transfer plans cover all in-scope processes, systems, and responsibilities within the assigned wave.
• Coordinate and track day-to-day knowledge transfer activities across all phases, including shadowing, reverse shadowing, and documentation completion.
• Monitor progress against plan, track completion rates, and flag delays or readiness gaps to the Functional Transition Lead or Transition Wave Manager.
• Facilitate knowledge transfer sessions and ensure all required participants are engaged and informed.
• Track knowledge transfer readiness against defined milestones and stage-gate criteria.
• Maintain current knowledge transfer status reports and dashboards for governance forums and the Functional Transition Lead.
• Ensure structured readiness testing inputs are captured and reported accurately.
• Make sure all knowledge transfer deliverables, including standard operating procedures, process maps, training materials, and work instructions, are completed, reviewed, and signed off within agreed timelines.
• Maintain a central repository of knowledge transfer documentation and supporting evidence.
• Identify and track knowledge transfer issues, gaps, and risks, and elevate unresolved items to the Functional Transition Lead or Transition Wave Manager.
• Coordinate issue resolution across subject matter experts, GCM delivery teams, and functional teams

Skills

Project coordination

Knowledge transfer

Transition planning

Dashboards

Project tools

English language

Education

Bachelor’s degree

Job description

Takeda in Lodz, Poland is seeking a Knowledge Transfer Manager to support the Knowledge Transfer Project Management Office in coordinating transition and knowledge transfer activities across waves and functions.

You will maintain detailed plans aligned with timelines, coordinate subject matter experts, track progress, and ensure documentation, SOPs and training materials are completed for readiness and governance.