Knowledge Systems Data Assistant

Linklaters; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Employment contract with probation

Private medical care

Life insurance

Worldwide travel insurance

Multisport card

Training opportunities

In-house fitness centre

Job summary

Linklaters Warsaw is seeking a Knowledge Systems Data Assistant to join the global Knowledge team, supporting the operation and maintenance of knowledge systems. You will upload data, audit for integrity, and categorize documents to improve searchability.

The role requires 1 year of KM/data systems experience, strong organizational skills, and proficiency in SharePoint, with English communication for supporting colleagues worldwide.

Qualifications

• Have 1 year of experience supporting knowledge management or data systems in a professional or corporate environment.
• Demonstrate outstanding organisational and data management skills with strong attention to detail.
• Are proficient in SharePoint or similar platforms.
• Communicate clearly in English and enjoy supporting others.
• Value accuracy, integrity, and knowledge sharing.
• Can perform quality checks and system audits.
• Have educational background in administration or data management.

Responsibilities

• Supporting the regular operation and maintenance of knowledge systems,
• Uploading new data and conducting audits to ensure data integrity,
• Categorising legal documents for better searchability,
• Implementing quality checks and troubleshooting issues,
• Administering user access rights to safeguard sensitive information,
• Maintaining detailed records of data processes and preparing metrics reports,
• Collaborating with local and global team members.

Skills

Experience in knowledge management or

Data management

Organisational skills

Attention to detail

English communication

Supportive mindset

Education

Administration or data management background

Tools

SharePoint

Job description

For Linklaters Warsaw , we are currently recruiting for the Knowledge Systems Data Assistant role.

About the Team

You will join Linklaters Global Solutions (LGS) as part of the Business Management – Knowledge team , that plays a central role in supporting the firm’s legal practice by ensuring lawyers and business professionals have seamless access to high-quality legal knowledge, resources, and information.

As Knowledge Systems Data Assistant you will join our global team responsible for maintaining and improving our knowledge management systems that support our legal professionals worldwide. Collaborating with business management colleagues, lawyers, and knowledge management teams, we ensure high-quality, efficiently managed data and knowledge platforms.

You will be responsible for

• Supporting the regular operation and maintenance of knowledge systems,

• Uploading new data and conducting audits to ensure data integrity,

• Categorising legal documents for better searchability,

• Implementing quality checks and troubleshooting issues,

• Administering user access rights to safeguard sensitive information,

• Maintaining detailed records of data processes and preparing metrics reports,

• Collaborating with local and global team members.

Apply if you

• Have 1 year of experience supporting knowledge management or data systems in a professional or corporate environment,

• Demonstrate outstanding organisational and data management skills with strong attention to detail,

• Are proficient in SharePoint or similar platforms,

• Communicate clearly in English and enjoy supporting others,

• Value accuracy, integrity, and knowledge sharing,

• Can perform quality checks and system audits,

• Have educational background in administration or data management.

Working hours

• 9:00-17:15 and 10:15-18:30

Location

• Warsaw (hybrid model- 2 days per week at the office)

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you’ll be making to our success. These include:

• Employment contract with 3 months probation time

• Private medical care

• Free in-house fitness centre

• Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidised travel card

• Wide range of training opportunities

About Linklaters

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

• We celebrate diversity, equity and inclusion so our people can bring themselves to work

• We advocate speak‑up culture to empower our people in sharing their voices and an open‑door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.