Junior Payroll Specialist

Box; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Box is seeking a junior payroll support specialist for the EMEA region. You will handle monthly payroll inputs, liaise with global providers, and ensure accuracy and compliance across contracts and statutory obligations.

Fluency in English and Polish is required, with strong Excel skills and attention to detail. Based in Warsaw, this on-site role involves collaborating with People Operations and other teams to resolve queries and process payroll in a timely, compliant manner.

Qualifications

• Fluent English and Polish; CV in English.
• Good proficiency in Excel (VLOOKUPs, Pivots).
• Excellent organization and time-management skills.
• Attention to detail and respect for confidentiality.
• Proactive with good communication skills.
• Team-player who can also work independently.

Responsibilities

• Support in collecting and preparing monthly International payroll inputs for the assigned area of responsibility, ensuring compliance with contractual and statutory obligations.
• Assist relationships with global payroll providers and ensure timely receipt of payroll reports.
• Collect and validate all required new starter documentation, payroll tax forms, and bank details.
• Coordinate inputs for contractual changes and variable payroll inputs with People Operations.
• Use Workday and other sources to prepare monthly payroll for submission to the external Payroll Provider.
• Ensure compliance with statutory regulations and company policies.
• Support ad-hoc and year-end activities for the International Payroll team.
• Liaise with People Ops, Benefits, Commissions, and Equity teams to maintain good relationships.
• Enter payment data into the bank for approval.
• Provide employees with documents requested via service desk tickets.

Skills

English & Polish

Communication

Organization

Attention to detail

Proactiveness

Teamwork

Tools

Workday

Excel

Job description

Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organisations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organisations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organisations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

WHY BOX NEEDS YOU?

We are looking for a high-energy, bright individual to help support the EMEA payroll process. This role will be the point of contact for employees’ service desk tickets and inquiries, reconcile and analyse payroll data in line with established procedures and payroll compliance. This is a junior level role, ideal for someone looking to kickstart their career in payroll. We’re looking for and enthusiastic, detail orientated and organised individual with proven success in work experience and/or education; a game-changer who will take charge of our payroll processing timely and accurately, follow audit steps and controls, reliable and a key support role for the payroll team. If you have the motivation and passion for a business-critical process and the desire to grow your payroll career, this is the position for you

WHAT YOU'LL DO

• Support in collecting and preparing monthly International payroll inputs for the assigned area of responsibility, ensuring compliance with contractual and statutory obligations.
• Support relationships with global payroll providers by helping ensure the accuracy and timely receipt of payroll reports.
• Collect and validate all required new starter documentation, payroll tax forms, and bank details.
• Liaise with the People Operations team to ensure all inputs for contractual changes and variable payroll inputs are confirmed.
• Use Workday and other sources to prepare monthly payroll for submission to the external Payroll Provider.
• Ensure compliance with statutory regulations and company policies.
• Support the International Payroll team with various ad-hoc and year-end activities.
• Liaise with internal People Ops, Benefits, Commissions, and Equity teams and maintain good relationships.
• Enter payment data into the bank for approval.
• Coordinate providing Employees with documents requested via service desk ticket.

WHO YOU ARE

We are an AI-first company. This means you approach your work with a growth mindset and find ways to leverage AI to help make faster, smarter decisions that will 10X your impact at Box.

• Fluent English and Polish speaker with excellent verbal and written communication skills (please submit your CV in English)
• Good proficiency in Excel (VLOOKUP’s, Pivots)
• Excellent organization and time-management skills
• Being attentive to details and respect confidential information
• Being proactive and having good communication skills
• Team-player who can also work independently

Nice to have:

• Polish Payroll Experience
• Experience working for a Global/International Company
• Knowledge of Polish legislations (Tax law etc)

Percentage of Time Spent:

• 45% Payroll Input Preparation - data gathering for submission to External Payroll Provider
• 10% Payroll Analytics preparation and review of reports post payroll processing ready for approval
• 40% Responding to employee queries and tickets

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 3 days per week. Your Recruiter will share more about how we work and company culture during the hiring process.

At Box, we believe unique and diverse experiences benefit our culture, our products, our customers, our company, and our world. We aim to recruit a passionate, high-performing workforce that reflects the world we live in.

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.