Junior Payroll Specialist

Box; Warszawa; On-site; PLN 70,000 - 110,000; Full time

Benefits offered by this job

Office presence 3 days/week

Job summary

Box Poland is hiring a Payroll Specialist to support international payroll inputs and ensure accurate, compliant processing. You will work closely with global providers, verify starter documentation, and handle contractual changes alongside the People Operations team.

Proficiency in Workday and CloudPay will be essential. You will communicate effectively in English and Polish, manage confidential information with care, and thrive in a collaborative, fast-paced environment.

Qualifications

• English and Polish language skills required.
• Strong Excel skills (VLOOKUP, PivotTables).
• Experience in payroll / HR operations is a plus.

Responsibilities

• Support in collecting and preparing monthly international payroll inputs.
• Assist in relations with global payroll providers and ensure timely reports.
• Collect and validate new starter documents, payroll tax forms, and bank details.
• Coordinate with People Operations to confirm inputs for contractual changes and variable payroll inputs.
• Prepare monthly payroll for submission to the external Payroll Provider using Workday and CloudPay.
• Ensure compliance with statutory regulations and company policies.
• Support ad‑hoc and year‑end payroll activities for the International Payroll team.
• Liaise with People Ops, Benefits, Commissions, and Equity teams as needed.

Skills

English

Polish

Excel

Tools

Workday

CloudPay

Job description

WHAT IS BOX?

Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organisations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organisations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organisations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

WHAT YOU'LL DO

• Support in collecting and preparing monthly International payroll inputs for the assigned area of responsibility, ensuring compliance with contractual and statutory obligations.
• Support relationships with global payroll providers by helping ensure the accuracy and timely receipt of payroll reports.
• Collect and validate all required new starter documentation, payroll tax forms, and bank details.
• Liaise with the People Operations team to ensure all inputs for contractual changes and variable payroll inputs are confirmed.
• Use Workday and other sources to prepare monthly payroll for submission to the external Payroll Provider.
• Ensure compliance with statutory regulations and company policies.
• Support the International Payroll team with various ad‑hoc and year‑end activities.
• Liaise with internal People Ops, Benefits, Commissions, and Equity teams and maintain good relationships.
• Enter payment data into the bank for approval.
• Coordinate providing Employees with documents requested via service desk ticket.

WHO YOU ARE

• English and Polish speaker with excellent verbal and written communication skills
• Good proficiency in Excel (VLOOKUP’s, Pivots)
• Excellent organization and time-management skills
• Being attentive to details and respect confidential information
• Being proactive and having good communication skills
• Team-player who can also work independently

Nice to have:

Polish Payroll Experience

Experience working for a Global/International Company

Knowledge of Polish legislations (Tax law etc)

Percentage of Time Spent:

• 40% Payroll Input Preparation - data gathering for submission to CloudPay
• 35% Payroll Analytics preparation and review of reports post payroll processing ready for approval
• 10% Responding to employee queries
• 5% Month end tasks

Projects:

• 10% Ad-hocs

BENEFITS

Check out the overview of Life at Box which include general perks and benefits.

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 3 days per week. We share more about how we work and company culture during the hiring process.

At Box, we believe unique and diverse experiences benefit our culture, our products, our customers, our company, and our world. We aim to recruit a passionate, high‑performing workforce that reflects the world we live in.

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice.