Junior HR Specialist

sanoma; Warszawa; On-site; PLN 65,000 - 90,000; Full time

Job summary

Sanoma Learning in Warsaw, Poland is seeking an HR Specialist to provide comprehensive services to employees across the organisation. You will prepare employment documents, handle inquiries, manage benefits, and maintain HR data and personnel files.

This temporary employment (Nov 2026–Dec 2027) offers exposure to cross-functional HR activities and collaboration with external institutions; knowledge of Polish labor law and English (B2) is required, with strong MS Excel skills essential.

Qualifications

• Minimum 1 year of experience in a similar position
• Knowledge of English (min. B2)
• Very good knowledge of MS Excel
• Practical knowledge of labour law
• Practical knowledge of issues related to Social Security
• Knowledge of PPK accounting principles
• Knowledge of Teta and Workday is an advantage

Responsibilities

• Preparation of documents for employees: employment contracts, agreements, annexes, terminations
• Handling employee inquiries in the ask HR system
• Management of employee benefits: medical care, sports card, life insurance
• Controlling sick leave - collecting required statements and applications
• Preparation of documents in the Płatnik program
• Preparation of monthly reports, audits for external and internal purposes, monitoring and reporting of HR indicators
• Cooperation with control bodies and external institutions - ZUS, bailiffs, PIP
• Assistance in preparation of HR documents for external company calculating salaries
• Operation of internal HR systems - entering and updating data
• Maintaining and updating of personnel files
• Preparation of certificates for employees

Skills

English proficiency (B2)

MS Excel

Labor law knowledge

Social Security knowledge

PPK accounting

Workday

Teta

Tools

Workday

Teta

Job description

Key Responsibilities

The HR Specialist is responsible for providing comprehensive services to employees in the organisation:

• Preparation of documents for employees: employment contracts, agreements, annexes, terminations
• Handling employee inquiries in the ask HR system
• Management of employee benefits: medical care, sports card, life insurance
• Controlling sick leave - collecting required statements and applications
• Preparation of documents in the Płatnik program
• Preparation of monthly reports, audits for external and internal purposes, monitoring and reporting of HR indicators
• Cooperation with control bodies and external institutions - ZUS, bailiffs, PIP
• Assistance in preparation of HR documents for external company calculating salaries
• Operation of internal HR systems - entering and updating data
• Maintaining and updating of personnel files
• Preparation of certificates for employees

Formal Requirements

• Minimum 1 year of experience in a similar position
• Knowledge of English (min. B2)
• Very good knowledge of MS Excel
• Practical knowledge of labour law
• Practical knowledge of issues related to Social Security
• Knowledge of PPK accounting principles
• Knowledge of Teta and Workday is an advantage

Keys to success

• Strong communication and collaboration skills
• Customer-driven continuous improvement mindset
• Ability to think analytically
• Independence and good organization of working time

What do we offer?

This is a great opportunity to join an international team of HR specialists, who are proud of their work and committed in supporting each other in getting the job done in the best way possible. Sanoma is growing and this position could potentially turn into a permanent role of similar kind.

Position Specs

Location - Warsaw, Poland

Type of Work - Full time

Contract - Employment

Duration - Temporary employment, ranging from 2026-11-02 to 2027-12-31

About Sanoma Learning

How do you prepare students for the world, engage their curiosity and inspire them to grow? That is the main question of teachers all around the world. At Sanoma Learning, it has always been our mission to help to find and develop best-in-class answers to this question. If you join us, it means that you embark on an exciting journey to help shape the future of learning for primary, secondary and vocational education. We believe that your journey is our success as a company.

Sanoma Learning is a leading K12 European learning company, operating in 12 countries. Our learning products and services enable and support teachers and schools to develop the talents of every child to reach their potential. By offering printed and digital learning content, as well as digital learning and teaching platforms for primary, secondary and vocational education, we want to grow our positive impact on learning across Europe. With over 3000 employees, we help shape the future of education for 25+ million of students.

So, are you ready to start your journey to help shape the future of learning and help teachers to support all students to reach their potential?

Sanoma Learning is an equal opportunity employer; we are committed to inclusion and diversity, ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics.