Junior Administration & Workplace Specialist

Cdprojektred; Warszawa; On-site; PLN 69,000 - 96,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Annual screenings

Gym access

Dog-friendly office

Social events

Job summary

Cdprojektred is seeking a Junior Administration & Workplace Specialist to own how our Warsaw HQ and Kraków/Wrocław spaces function, focusing on comfort, focus, and collaboration. You'll handle day-to-day operations, vendor coordination, and office moves to keep everyone productive.

This on-site role requires at least 1 year in office admin, strong organization, and fluency in Polish and English. We offer a comprehensive benefits package and a dynamic, international workplace.

Qualifications

• Minimum 1 year of office administration or workplace operations.
• Strong organizational and multitasking skills.
• Proactive, solution-oriented approach to daily office challenges.
• Knowledge of MS Office.
• Polish and English proficiency (B2+).
• Willingness to work on-site in Warsaw.

Responsibilities

• Handle day-to-day office operations for a smooth work environment.
• Manage office supplies, equipment, and kitchen items.
• Coordinate with external vendors (cleaning, catering, tech support).
• Oversee maintenance, renovations, and reorganizations.
• Support space logistics and office moves.
• Source offers and negotiate terms with suppliers.
• Assist with contracts and documentation.
• Process invoices and reconcile company cards.
• Maintain and implement internal office procedures.
• Support internal communications and meetings/events.
• Coordinate multi-location office support (Kraków, Wrocław).

Skills

Organizational skills

Multitasking

Communication skills

Proactive attitude

Polish language

English proficiency

Tools

MS Office

Jira

Job description

Our Administration team is looking for a Junior Administration & Workplace Specialist who's ready to take ownership of how our offices function and feel. We manage our Warsaw HQ and coworking spaces in Kraków and Wrocław. Our goal? To create an office environment that supports focus, comfort, and collaboration - while also making everyday things just work smoothly. From coffee machines and canteens to office design and renovation projects, we're here to make sure everyone has what they need to do their best work.

Daily Responsibilities

• Handling day-to-day office operations to ensure a smooth and efficient work environment
• Managing office supplies and equipment, including furniture, stationery, and kitchen supplies
• Coordinating with external vendors (cleaning services, catering, technical support)
• Supervising office maintenance, renovations, and reorganization projects
• Supporting office space logistics, including seating plans and office moves
• Sourcing offers and negotiating terms with suppliers to ensure cost-effective services
• Support with contracts and ensuring proper documentation
• Processing administrative invoices and reconciling company credit card expenses
• Implementing and maintaining internal office procedures
• Supporting internal communication
• Support with organizing internal and external meetings and company events
• Support office space arrangements and minor renovation or reorganization projects
• Support operations in Kraków and Wrocław working areas, including vendor coordination

Requirements and Minimum Qualifications

• Minimum 1 year of experience in office administration or workplace operations
• Strong organizational and multitasking skills with high attention to detail
• Proactive, solution-oriented approach to daily office challenges
• Knowledge of MS Office
• Experience with Jira or similar ticketing/workflow systems is a plus
• Very good communication skills and professional attitude
• Polish and English proficiency (spoken and written; English at B2 level or higher)
• Willingness to work primarily on-site in Warsaw

Nice to Have

• Familiarity with Jira or similar tools
• Experience supporting multi-location offices

Work Mode

• In-office full-time capacity from Warsaw

Health & Well-Being

• Private medical healthcare - a selection of medical plans with dental care and unlimited rehabilitation to choose from, which are also accessible for your partner and relatives.
• Life insurance - comprehensive pension and insurance plans to protect you and your loved ones.
• Annual screenings for cancer prevention covered by the company.
• Psychological and psychiatrist care - free mental health support and various well-being initiatives.
• Sports card - gain access to a wide number of sporting and fitness facilities across the city.
• Menstrual leave - employees who menstruate can take one extra day off when experiencing period pain.
• RED Parents Network - support for working parents, including childcare benefits, and family-friendly events.
• RED Summer Camp for Kids - a fun summer program for children aged 5-12, majoritively paid by the company.

Perks & Professional Growth

• A welcome pack filled with goodies - to help you feel right at home once you join the team.
• Trainings, lectures, and courses - workshops and trainings for each employee, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There's always something to learn!
• REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops, cinemas, and public transport reimbursement.
• Gifts for newborn rebels and regular chances to nab some cool swag!

Social Activities & Life in the Office

• Dog-friendly office - dog owner? Bring your pooch with you and look after them while working! There's always a furry friend or two to meet at the studio.
• Social events - we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
• Healthy selections - canteens.
• Truly international working environment - a chance to meet and work with a diverse selection of people from all around the world.
• Sustainability is an ongoing commitment for us, and our campus has electric car charging points, green zones, and much more. Read all about it on our Beyond the Game Blog .
• A designated space for your bicycle, as well as bicycle repair equipment and showers available whenever you need them.
• An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support, and yoga and boxing classes.
• No dress-code - we like to keep it casual.

Estimated pay range for this position: 6 200 - 8 600 PLN gross monthly.

Type of contract: Employment Contract ("Umowa o pracę").