Junior/Administration Specialist - Reception

ABB; Kraków; Hybrid; PLN 60,000 - 85,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Annual bonus

Share purchase program

Job summary

ABB in Kraków is seeking an Office Administrator to support multiple administrative areas, manage daily reception, coordinate events, and collaborate with internal teams. The role requires proactive problem solving and strong MS Office skills in a hybrid work model.

You will prepare reports, handle invoices, and assist the Administration Section Manager with various tasks, contributing to a well-run, welcoming office environment.

Qualifications

• Some experience in administration/events organization.
• Proficient in MS Office tools: Excel, PowerPoint, SharePoint, PowerBI.
• Motivated by administration, problem solving and meeting deadlines.
• Ability to communicate effectively in English.

Responsibilities

• Daily Reception service (first point of contact, access cards, mail, couriers, visits, events, onboarding days).
• Coordinate proper functioning of the office and address incidents in administration.
• Collaborate with other departments and external suppliers.
• Prepare orders and invoice settlements in dedicated systems.
• Prepare reports and presentations.
• Provide ongoing administrative support and assist the Manager.

Skills

English communication

Tools

Excel

PowerPoint

SharePoint

PowerBI

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:

Administration Section Manager

In this role, you will have the opportunity to provide support services to businesses in various administrative areas. Each day, you will engage internal customers. You will also showcase your proficiency by providing efficient support services.

One of the primary responsibilities will be organizing exceptional company events that inspire, engage, and create a memorable experience for all participants.

The work model for the role is: hybrid.

You will be mainly accountable for:

• Daily Reception service (including first point of contact and support for ABB employees, guest and clients, access cards administration, registering and distribution of incoming/outgoing mail and couriers in dedicated systems, support during visits, events, onboarding days)
• Coordination of the proper functioning of the office, solving any incidents related to office administration
• Cooperating with company departments as well as external suppliers
• Preparing orders and invoice settlements in dedicated systems
• Preparing reports and presentations
• Ongoing administrative support and assistance with additional tasks assigned by the Manager

Qualifications for the role:

• You have some experience in administration/events organization
• Possess knowledge of MS Office tools: Excel, Power Point, Share Point, PowerBI
• You are motivated by administration area, problem solving and working within deadlines
• You are skilled at communicating in the English language

Benefits:

• Enjoy a stable employment in a company with a long history in innovation and technology.
• Collaborate with experienced experts in an international environment.
• Seize individual development and training opportunities, from job specific to soft skills.
• Private medical care (including offers for family members) and life insurance.
• Receive attractive remuneration based on your experience and skills, and other financial benefits, such as annual bonus and internal share purchase program.
• Choose from various benefits in kind, ranging from healthy lifestyle offerings, to knowledge sharing, to teambuilding activities.

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.