Internship - Purchase Order & Budget Administration Support

Hitachi Energy; Kraków; On-site; PLN 20,088 - 33,480; Full time

Benefits offered by this job

Flexible working hours

Access to an e-learning platform

Multisport card

Participation in company social events

Job summary

Hitachi Energy Kraków offers an internship to support the efficient administration of purchase orders, supplier records, invoice processing and budget tracking within the Europe Communications & Government Relations function. You will gain exposure to procurement, events, sponsorships and governance activities in a global corporate setting.

You will learn SAP S/4HANA, work with Excel and Office tools, and develop stakeholder management skills while balancing multiple priorities and deadlines.

Qualifications

• Bachelor’s or Master’s degree in a relevant field, graduating 2027 or later.
• Strong organizational and administrative skills.
• Attention to detail and accuracy.
• Comfortable working with numbers and financial data.
• Proficient in Microsoft Excel, PowerPoint, Teams and Outlook.
• Ability to manage multiple priorities and deadlines.
• Interest in developing stakeholder management skills.
• Fluent English; additional European languages are a plus.

Responsibilities

• Create and track purchase orders, ensuring data and documents are complete and accurate.
• Follow up with suppliers and internal teams to keep invoices and payments on schedule.
• Support supplier onboarding and management of vendor contracts and related documents.
• Assist with budget tracking, forecasting, reports, and monthly reviews.
• Support processing and timely payments for conferences, events, memberships, sponsor-ships, public affairs programs, media relations agencies and consultancies.
• Maintain process documentation and support rollout of new processes.
• Learn to use SAP S/4HANA and other IT tools.

Skills

Organizational skills

Administrative skills

Attention to detail

Numerical/data fluency

Deadline management

Stakeholder management

Fluent English

Multilingual advantage

Education

Bachelor’s/Master’s degree (relevant)

Tools

Microsoft Excel

PowerPoint

Teams

Outlook

Job description

The opportunity

During this internship you will support the efficient management of purchase orders, supplier administration, invoice processing, and budget tracking activities for the Europe Communications & Government Relations (CGR) function. The role is critical in ensuring that external engagements, including events, agency contracts, memberships, media relations activities, advocacy projects, sponsorships, and consultancy support can be processed efficiently and in compliance with Hitachi Energy policies and procedures. The position offers valuable exposure to communications, government relations, procurement processes, event management, and budget administration within a global corporate environment.

The opportunity

During this internship you will support the efficient management of purchase orders, supplier administration, invoice processing, and budget tracking activities for the Europe Communications & Government Relations (CGR) function. The role is critical in ensuring that external engagements, including events, agency contracts, memberships, media relations activities, advocacy projects, sponsorships, and consultancy support can be processed efficiently and in compliance with Hitachi Energy policies and procedures. The position offers valuable exposure to communications, government relations, procurement processes, event management, and budget administration within a global corporate environment.

How You'll Make An Impact

• Create and track purchase orders, making sure all required data and documents are complete, accurate and up to date.
• Follow up with suppliers and internal teams to ensure invoices and payments stay on schedule.
• Support supplier onboarding and management of vendor contracts, agreements, and other related documents.
• Assist with budget tracking, forecasting, reports, and monthly budget reviews.
• Support administrative processing and timely payments for conferences, events, memberships, sponsor-ships, public affairs programs, media relations agencies and consultancies.
• Maintain process documentation, support rollout of new processes, and suggest simpler ways of working where improvements can be made.
• Learn to use SAP S/4HANA software and other IT tools.

Your background

• Currently enrolled in a Bachelor's or Master's degree program in Business Administration, Finance, Economics, Communications, International Relations or a related field, graduating in 2027 or later.
• Strong organizational and administrative skills.
• Attention to detail and accuracy.
• Comfortable working with numbers and financial data.
• Knowledge of Microsoft Excel, PowerPoint, Teams and Outlook.
• Ability to manage multiple priorities and deadlines simultaneously.
• Interest in developing stakeholder management skills.
• Fluent English required; additional European languages are a plus.

More About Us

We offer following benefits to all interns:

• Flexible working hours
• Access to an e-learning platform
• Multisport card
• Participation in company social events

Dbamy o przejrzystość i zgodność z wymogami prawnymi tak, aby każda osoba uczestnicząca w procesie rekrutacyjnym wiedziała, czego może się spodziewać na poszczególnych etapach. Po pomyślnym zakończeniu procesu przedstawimy wybranej osobie szczegóły dotyczące warunków finansowych oraz benefitów.

Pozostałe elementy oferty zostaną przekazane przed podpisaniem umowy, tak by stworzyć możliwość spokojnego zapoznania się z nimi.

Klauzula obowiązuje wyłącznie na terenie Polski, zgodnie z lokalnymi przepisami prawa.

We are committed to full transparency and compliance with all legal requirements, ensuring that every candidate knows exactly what to expect at each stage of the recruitment process. Once the process is successfully completed, we will share detailed information about financial conditions and benefits with the selected candidate. Before signing the contract, you will receive all remaining details of the offer, giving you the time and space to review everything carefully.

Applicable only for Poland location, in accordance with local law regulations.

Publication date : 2026-07-24