Interim Assortment Planning Specialist (18 months)

Pandora; Warszawa; Hybrid; PLN 60,000 - 76,000; Full time

Benefits offered by this job

Fixed-term contract ~18 months

Hybrid work with 2 days remote

Employee parking

Flexible hours 8:00–10:00 start

Private medical care (Medicover)

MedicoverSport card

Job summary

Pandora in Warsaw, Poland, seeks an Interim Assortment Planning Specialist for an approximate 18-month term. The role supports local organization through pricing, product data, and merchandising operations, coordinating with Finance, Retail Ops, and Global teams.

Responsibilities include managing master data, pricing validations, sell-in campaigns, and assortments in the Cloud ordering platform, with a focus on accuracy and timely delivery. Hybrid work with 2 days remote per week.

Qualifications

• 1-3 years in administrative or operational roles in retail, merchandising, planning, or supply chain
• Degree in business or related field (preferred)
• Strong organizational skills to manage multiple activities and seasonal deadlines
• Analytical ability to validate data and identify inconsistencies
• High attention to detail for product, pricing, assortment and campaigns
• Accountability and ownership for quality and timeliness of deliverables
• Ability to collaborate across functions and stakeholders
• Strong problem-solving and prioritization skills
• Fluent Polish and English

Responsibilities

• Master Data Management: maintain product master data with pricing and statuses
• Ensure data integrity across merchandising systems and resolve discrepancies
• Own end-to-end pricing process from validation to uploads
• Act as primary contact for pricing queries and issue resolution
• Coordinate sell-in preparation activities and price list setup
• Support seasonal campaigns with accurate materials and setups
• Administer assortments in the Cloud ordering platform
• Maintain customer-level assortments and updates for Key Accounts
• Manage assortment samples and ensure proper tracking and returns
• Engage stakeholders across Merchandising, Planning, Finance, Retail Ops

Skills

Organizational skills

Analytical skills

Attention to detail

Accountability

Collaboration

Problem solving

Prioritization

Polish and English fluency

Education

Business Administration / Economics / Retail Management / Supply Chain degree

Job description

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Interim Assortment Planning Specialist (18 months)

City: Warsaw

Country/Region: PL

Application Deadline: 2026

Pandora is the world’s largest jewelry brand, dedicated to giving a voice to people’s loves. Our Warsaw office serves as the regional Head Office for Pandora Eastern Europe (EE Cluster), managing eCommerce, wholesale distribution, and our owned and operated stores across the region. We also have smaller, local offices in Hungary, the Czech Republic, and Romania supporting our business in these markets.

Our business is unique, as is our people-oriented organizational culture. Regardless of position or workplace, we work together in line with the values of “We Care, We Dream, We Dare, We Deliver” and strive for continuous growth and knowledge sharing.

The Interim Assortment Planning Specialist | Merchandising Operations plays a key role in supporting the local organization through the accurate and timely execution of merchandising operations. Acting as the primary point of contact for product master data maintenance, pricing calculations and uploads, product management within the Cloud ordering platform, and sell-in campaign preparation, the role ensures data integrity and operational excellence across merchandising systems and processes.

Reporting to the Cluster Assortment Planning Manager, the Specialist partners closely with Merchandising, Commercial Finance, Retail Operations, and Global stakeholders to ensure the successful execution of pricing, product information management, assortment updates, and other key merchandising operations.

Your responsibilities will include:

Master Data Management

Maintain and update product master data files, ensuring accuracy, completeness, and timely incorporation of local business requirements, including pricing, product statuses, and other relevant product information

Ensure data integrity across merchandising systems and proactively identify and resolve data discrepancies

Own the end-to-end pricing process, including data validation, price calculations, stakeholder alignment, final confirmation with Commercial Finance, and timely system uploads

Act as the primary point of contact for product pricing queries, ensuring pricing accuracy and driving resolution of identified issues

Sell-in Campaign Preparation

Coordinate and execute end-to-end sell-in preparation activities, including product presentations, sell-in books, price lists, and order form setup within the Cloud ordering platform

Support the successful execution of seasonal campaigns by ensuring all materials and system setups are accurate and delivered according to agreed timelines

Administer assortments within the Cloud ordering platform, ensuring data accuracy and alignment with the Assortment Planning strategy

Maintain customer-level assortments and execute assortment updates in line with business requirements

Serve as the primary contact for Key Accounts regarding assortment-related updates and system support

Sample Management

Manage assortment samples, ensuring proper tracking, presentation, availability, rental management, and timely returns to the warehouse

Maintain a well-organized sample inventory to support commercial and merchandising activities

Communication & Stakeholder Engagement

Act as an active user and representative of the Merchandising function within Connect, sharing relevant product, assortment, and campaign information with the store community

Collaborate closely with Merchandising, Planning, Commercial Finance, Retail Operations, and Key Account stakeholders to ensure smooth execution of merchandising activities

Identify opportunities to improve merchandising processes, data quality, and operational efficiency through standardization, simplification, and optimization of workflows

What are we looking for?

• 1-3 years of experience in administrative or operational roles, preferably within retail, merchandising, planning, supply chain, or commercial environments
• Degree in Business Administration, Economics, Retail Management, Supply Chain, or a related field (preferred)
• Strong organizational skills, with the ability to coordinate multiple operational activities, maintain structured workflows, and meet seasonal deadlines
• Analytical skills, with the ability to validate data, identify inconsistencies, and translate information into accurate operational actions
• High attention to detail, ensuring product, pricing, assortment, and campaign information is complete, accurate, and delivered to the required standard
• Accountability and ownership, demonstrated through reliable follow-through, proactive issue resolution, and responsibility for the quality and timeliness of deliverables
• Ability to collaborate effectively across functions, communicate clearly with diverse stakeholders, and build alignment to support smooth execution
• Strong problem-solving skills, with a solution-oriented approach to identifying root causes, evaluating options, and implementing practical improvements
• Effective prioritization skills, with the ability to manage competing requests, focus on business-critical tasks, and adapt to changing operational needs
• Fluent Polish and English

What we offer:

• Fixed term contarct for approx. 18 months
• Hybrid working model with 2 days of remote work a week.
• Free employee parking.
• Flexible working hours, allowing you to start between 8:00 and 10:00 AM and finish between 4:00 and 6:00 PM.
• Premium package of Medicover private medical care.Life insurance.
• MedicoverSport card and access to a cafeteria benefits program.
• Additional days off for your birthday and preventive health check.
• Attractive employee discounts on PANDORA products.