IBD Office Coordinator & Team Assistant (Hybrid)

Morgan Stanley; Województwo mazowieckie; On-site; PLN 126,000 - 170,000; Full time

Benefits offered by this job

Comprehensive benefits package

Discretionary annual bonus

Flexible working options

Job summary

Morgan Stanley in Warsaw is seeking an Assistant / Junior Office Coordinator to support the IBD team and office operations. The role reports locally to the Head of IBD Poland and to the EMEA Assistant Manager in London, with responsibilities spanning team assistance and facilities management.

You will act as a point of contact for multiple departments, coordinate meetings, travel, expenses, and office services, and help maintain space and safety standards while supporting rapid growth in a

Responsibilities

• Handling telephone calls and fax
• Meetings scheduling
• Coordinating conference calls, travel arrangements, special events for the department/team
• Collate and manage vacation schedule for the team
• Typing, copying, binding
• Create and maintain filing system
• Welcoming and attending to guests
• Reservation and maintenance of conference area and meeting rooms; perform regular room checks
• Organizing logistics for meetings including catering, in coordination with housekeeping and cleaning services
• Set-up of audio conferencing
• Update and maintain a client / counterparties database
• Business Travel Support
• Preparation and processing of expense reports in a timely fashion ensuring adherence to Firm and IBD policy

Job description

Morgan Stanley in Warsaw is seeking an Assistant / Junior Office Coordinator to support the IBD team and office operations. The role reports locally to the Head of IBD Poland and to the EMEA Assistant Manager in London, with responsibilities spanning team assistance and facilities management.

You will act as a point of contact for multiple departments, coordinate meetings, travel, expenses, and office services, and help maintain space and safety standards while supporting rapid growth in a