Hybrid Knowledge Transfer Manager

6999 Takeda SCE; Poland; Hybrid; PLN 170,000 - 233,000; Full time

Job summary

Takeda in Lodz, Poland, is seeking a Knowledge Transfer Manager to coordinate and manage Transition and Knowledge Transfer planning within a transition wave or business unit. You will ensure activities are structured, scheduled, and tracked to meet milestones, enabling operational readiness and capability needed to deliver at steady state.

The role requires collaboration with Functional Transition Leads and Transition Wave Managers, managing schedules, expert lists, and participant availability

Qualifications

• 3+ years of experience in project coordination, PMO, or knowledge management roles within global organizations.
• Experience supporting knowledge transfer activities in transition, shared services, or global business services or global capability center environments preferred.
• Exposure to transition planning, process documentation, and operational readiness activities.
• Strong project coordination and tracking skills, with the ability to manage multiple workstreams at the same time.
• Ability to develop and maintain knowledge transfer trackers, readiness dashboards, and governance reports.
• Proficiency in project tracking and collaboration tools.
• Familiarity with transition methods, knowledge transfer frameworks, and stage-gate governance.
• Bachelor’s degree required
• Fluent in English

Responsibilities

• Support and maintain detailed knowledge transfer plans aligned with transition wave timelines and milestones.
• Support Functional Transition Leads and Transition Wave Managers across all parts of the transition.
• Define knowledge transfer schedules, maintain the list of required subject matter experts, and coordinate participant availability across sending and receiving teams.
• Ensure knowledge transfer plans cover all in-scope processes, systems, and responsibilities within the assigned wave.
• Coordinate and track day-to-day knowledge transfer activities across all phases, including shadowing, reverse shadowing, and documentation completion.
• Monitor progress against plan, track completion rates, and flag delays or readiness gaps to the Functional Transition Lead or Transition Wave Manager.
• Facilitate knowledge transfer sessions and ensure all required participants are engaged and informed.
• Track knowledge transfer readiness against defined milestones and stage-gate criteria.
• Maintain current knowledge transfer status reports and dashboards for governance forums and the Functional Transition Lead.
• Ensure structured readiness testing inputs are captured and reported accurately.
• Make sure all knowledge transfer deliverables, including standard operating procedures, process maps, training materials, and work instructions, are completed, reviewed, and signed off within agreed timelines.
• Maintain a central repository of knowledge transfer documentation and supporting evidence.
• Identify and track knowledge transfer issues, gaps, and risks, and elevate unresolved items to the Functional Transition Lead or Transition Wave Manager.
• Coordinate issue resolution across subject matter experts, GCM delivery teams, and functional teams

Skills

Project coordination

PMO experience

Knowledge management

English fluency

Education

Bachelor’s degree

Tools

Project tracking tools

Collaboration tools

Job description

Takeda in Lodz, Poland, is seeking a Knowledge Transfer Manager to coordinate and manage Transition and Knowledge Transfer planning within a transition wave or business unit. You will ensure activities are structured, scheduled, and tracked to meet milestones, enabling operational readiness and capability needed to deliver at steady state.

The role requires collaboration with Functional Transition Leads and Transition Wave Managers, managing schedules, expert lists, and participant availability