Hybrid Administrative Specialist - Operations & Support

Wolters Kluwer - Financial Services Solutions; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

MultiSport card

Birthday day off

10+ Leave program

Work-Life Balance Fridays

Vacation allowance

Training and development

Job summary

Wolters Kluwer - Financial Services Solutions in Warsaw is seeking an Administrative Assistance Specialist to support operations and ensure smooth workflow. The role offers a hybrid work model (8 days per month) and opportunities to develop administrative skills within a collaborative team.

The position involves managing correspondence, scheduling, travel arrangements, expense tracking, and cross-team support for multiple nonexecutive employees. Prior experience in admin support is preferred.

Qualifications

• Experience in administrative support or similar role.
• Ability to prepare and format complex documents.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and manage correspondence, reports, and presentations.
• Receive, screen, and route calls, visitors, mail, and email.
• Maintain files, calendars, and diaries.
• Arrange travel and coordinate meeting arrangements.
• Track and process expense reports and assist budget monitoring.
• Prepare meeting agendas and minutes.
• Support internal communications and events.

Skills

Advanced document preparation

Communication

Organization

Time management

Customer service

Research and summaries

Budget tracking

Office software

Internal communication

Tools

Microsoft Word

PowerPoint

Excel

Job description

Wolters Kluwer - Financial Services Solutions in Warsaw is seeking an Administrative Assistance Specialist to support operations and ensure smooth workflow. The role offers a hybrid work model (8 days per month) and opportunities to develop administrative skills within a collaborative team.

The position involves managing correspondence, scheduling, travel arrangements, expense tracking, and cross-team support for multiple nonexecutive employees. Prior experience in admin support is preferred.