Human Resources Intern

HedgeServ; Kraków; On-site; PLN 45,000 - 67,000; Full time

Benefits offered by this job

LuxMed Premium

Life Insurance

MyBenefit Platform

Employee Referral Bonus

Remote/Hybrid/Office

ACCA/CIMA/IOB funding

Graduate Programme

Workshops & Training

Sport & Social Club

Mental Health & Wellbeing

Job summary

HedgeServ in Kraków is seeking a dedicated HR Administration Assistant to join our growing team. You will handle employee lifecycle administration and Workday system maintenance, working from the office (Mon, Wed, Fri).

From day one, you’ll gain exposure to benefits administration, payroll liaison, reporting, and data analysis, with ample opportunities to develop within a global finance and risk management firm.

Qualifications

• Student of minimum 2nd year (Administration or Human Resources).
• Availability to work 40 hours/week.
• Very good English skills (minimum B2 level).
• Strong attention to detail and well organized.
• Strong interpersonal skills.
• Reliable and dependable.
• Approachable.
• Take ownership of designated tasks.

Responsibilities

• Managing administration of employee cycle process
• HR system maintenance (Workday)
• Employee files maintenance
• Supporting Senior Specialist with benefits administration: Health insurance, Life insurance, Social Fund, pension administration and the invoices
• Employees' working time and absences maintenance
• Cooperating with payroll department in relation to changes in compensation
• Managing queries in HR mailbox (Outlook)
• Reporting and data analysis
• Personnel files archive
• Assisting with special projects as needed
• Other ad hoc tasks according to HR calendar

Skills

English (B2+)

Attention to detail

Interpersonal skills

Reliability

Ownership

Organizational skills

Education

Administration or HR studies

Tools

Workday

Job description

At HedgeServ, we’re redefining what's possible in fund administration. With more than $700 billion in assets under administration, we partner with the world’s most forward-thinking investment managers – across private equity, private credit, endowments, hedge funds and more – to deliver seamless, tech-enabled solutions that drive performance.

Our proprietary platform, enhanced by machine learning and robotic process automation, gives clients real-time insights and unmatched control over their operations. Alongside our technology, we offer award-winning service through our team-based approach -- led by a deeply experienced team of industry experts. Our solutions span the full investment lifecycle, including fund accounting, middle office, risk, compliance, tax, and investor services.

We’re a future-focused company, empowering our people through a robust career development framework, clear career trajectories with structured learning paths, training, and progression plans. We invest in leadership development and in our collaborative culture, creating space for talent to grow. Our corporate values – Relationships, Support, Innovation, and Expertise – create a sense of shared purpose and belonging, and we recognize our employees sit at the core of our success. We continue to innovate and evolve through our employees, working together to achieve our shared vision and mission.

HedgeServ supports employees through a variety of offerings, including remote and hybrid working arrangements, and fully paid comprehensive health and well-being benefits. We’ve been recognized as an employer of choice, earning a top 100 workplaces designation.

Founded in 2008, HedgeServ has grown into a global organization with over 2,000 experts across the globe, with offices in the United States, Grand Cayman, Ireland, Poland, Bulgaria, Luxembourg, the Philippines, and Australia. We’ve earned numerous accolades, including Top Overall Administrator, along with #1 rankings for providing alternative asset services in Accounting, Technology, Client Service, Investor Services, Alternative Fund Expertise, Reporting, and Regulatory Expertise.

Job Description

The team and the role

Be part of a high performing results oriented growing HR Administration team with a broad range of experience. The role will be based in Kraków and the successful candidate will work from the office (Monday, Wednesday, Friday).

You can expect to gain experience in the following areas:

• Managing administration of employee cycle process
• HR system maintenance (Workday)
• Employee files maintenance
• Supporting Senior Specialist with benefits administration: Health insurance, Life insurance, Social Fund, pension administration and the invoices
• Employees' working time and absences maintenance
• Cooperating with payroll department in relation to changes in compensation
• Managing queries in HR mailbox (Outlook)
• Reporting and data analysis
• Personnel files archive
• Assisting with special projects as needed
• Other ad hoc tasks according to HR calendar

Our requirements:

• Student of minimum 2nd year (Administration or Human Resources)
• Availability to work 40 hours/week
• Very good English skills (minimum B2 level)
• Strong attention to detail and well organized
• Strong interpersonal skills
• Reliable and dependable
• Approachable
• Take ownership of designated tasks

We’re proud to offer a benefits package and workplace culture designed to support your health, career ambitions and life beyond work.

• LuxMed Premium Package for you and your family, offering broad access to medical tests and specialist consultations, as well as greater comfort of treatment (including the Oncological Preventive Health Care Program, Freedom of Treatment program, dental and psychological care)
• Life insurance and travel insurance, so you can feel safe in any situation
• MyBenefit Platform – you decide how to spend your points (e.g. vouchers, cinema tickets, online shopping, cultural events, or a Multisport card that gives you access to gyms, swimming pools, fitness classes, and hundreds of sports facilities across Poland)
• Employee referral program – know someone who’d like to join us? A financial bonus is waiting for you!
• Remote, hybrid or office-based work options
• 100% funding for certifications and postgraduate studies accredited by ACCA, CIMA and IOB
• From day one, you’ll have the opportunity to join a dedicated Graduate Programme that supports skill development, offers mentoring, and clearly outlines your career path
• Technical workshops and soft skills training – we’ll provide on-the-job trainings to help you quickly gain new knowledge and skills with the support of experienced professionals
• Sport and Social Club – team outings, company events, sports activities, and charity initiatives await you
• Support for workplace equipment, glasses, retirement savings (PPK), and programs promoting mental health and wellbeing – because your comfort and health matter to us