Investor Services Supervisor

HedgeServ; Kraków; Hybrid; PLN 110,000 - 180,000; Full time

Benefits offered by this job

LuxMed Premium Package

Life insurance and travel insurance

MyBenefit Platform

Multisport card

Employee referral program

Remote, hybrid or office-based work

Certifications funding (ACCA, CIMA, I0

Job summary

The HedgeServ Investor Services department in Kraków seeks an IS Supervisor to ensure high-quality service for clients and investors. You will support task distribution, perform a first level review on capital activity, AML, FATCA and CRS, and work with the IS Manager on control processes.

The role emphasizes operational excellence within HedgeServ. You will liaise with investors, coordinate reporting, and use HedgeInvestor® to review transactions while collaborating with NAV, QA and Compliance

Qualifications

• Minimum 2 years’ experience in hedge fund administration or similar.
• Strong verbal and written communication skills.
• Analytical and problem-solving abilities.
• Detail-oriented and well organized.
• Ability to meet deadlines in a time-sensitive environment.
• Flexible to work within a team or independently.

Responsibilities

• Review AML/KYC, FATCA/CRS documentation and follow up as needed.
• Oversee day-to-day investor service activities and coordinate tasks.
• Review investor transactions on HedgeInvestor® system.
• Assist with bank account openings and closures for clients.
• Prepare investor and client reporting and respond to inquiries.

Tools

HedgeInvestor®

Job description

The HedgeServ Investor Services department has an established global presence, with operations located in the Cayman Islands, Ireland, Poland, and USA. Through the company’s continued growth, the team is seeking candidates to expand our operations in Poland. The team currently services a mix of private equity, hedge funds and hybrid structures. Using our proprietary technology, clients and investors experience an interactive, end to end, industry leading service. The team works with its clients and investors to introduce new technology solutions to continuously meet the demands of an ever-changing industry to support unique client structures and operating models.

Job Description

An Investor Services Supervisor (“IS Supervisor”) is an integral part of the Investor Services team ensuring that high-quality service is delivered to both clients and investors. An IS Supervisor acts as a key contact for day-to-day activities, support the distribution of tasks across the team and performing a first level review on capital activity, wire transfers, AML, FATCA and CRS. An IS Supervisor reports to an IS Manager who completes the second level review. An IS Supervisor is responsible for ensuring operational excellence in all activities prepared by the Investors Services team ensuring that the company’s control environment is adhered to.

Key Responsibilities

• Ensure investor transaction instructions contain requisite information and advise Investor Services Administrator when follow‑up is required. Collaborate and liaise with investors to obtain fully executed transaction instructions.
• Advise and assist Investor Services Administrator to ensure subscription proceeds are received timely.
• Review AML/KYC, FATCA/CRS documentation provided by investors and follow‑up where necessary. Escalate to Manager and MLRO where required.
• Review investor transactions on HedgeInvestor® (HedgeServ’s proprietary Investor Services System).
• Review the reconciliation of the subscription/redemption bank account daily and take appropriate steps to address outstanding items.
• Review wire transfer instructions for all payments processed.
• Assist with bank account openings and closures for clients.
• Investor Reporting – review investor reports, including but not limited to Investor Statements and Contract Notes.
• Client Reporting – review client reports, including but not limited to, Capital Activity Reports, ERISA Reports, Authorized Share Capital Reports.
• Preparation of Fund Audit requirements.
• Review of Investor Audit requests prior to distribution to investor/auditors.
• General Investor Services – assist Investor Services Administrator in fielding general requests from investors including, but not limited to, requests for duplicate investors statements, enquiries on previous transaction activities, performance information requests.
• Engage with investors and clients on complex queries.
• Establish effective working relationships with the NAV, QA, and Compliance Departments within HedgeServ.
• Identify areas for improvement in processes, personnel and structure and discuss with Investor Services Manager and Director.

Our requirements

• A minimum of 2 years’ experience working in a hedge fund administration firm with experience in all aspects of the role of an Investor Services Administrator. Alternative experience may be considered.
• Strong verbal and written communication skills.
• Strong analytical and problem‑solving skills.
• Strong attention to detail and well organized.
• Ability to work effectively in a time‑sensitive environment with defined deadlines.
• Ability to be flexible and work effectively both within a team structure and independently.
• Strong inter‑personal skills.
• Demonstrates initiative while applying appropriate escalation processes.
• Demonstrates reliability and consistency in delivering responsibilities.
• Take ownership of designated tasks.
• Act as a role model for HedgeServ.

We’re proud to offer a benefits package and workplace culture designed to support your health, career ambitions and life beyond work.

• LuxMed Premium Package for you and your family, offering broad access to medical tests and specialist consultations, as well as greater comfort of treatment (including the Oncological Preventive Health Care Program, Freedom of Treatment program, dental and psychological care)
• Life insurance and travel insurance, so you can feel safe in any situation
• MyBenefit Platform – you decide how to spend your points (e.g. vouchers, cinema tickets, online shopping, cultural events, or a Multisport card that gives you access to gyms, swimming pools, fitness classes, and hundreds of sports facilities across Poland)
• Employee referral program – know someone who’d like to join us? A financial bonus is waiting for you!
• Remote, hybrid or office-based work options
• 100% funding for certifications and postgraduate studies accredited by ACCA, CIMA and IOB
• Technical workshops and soft skills training – we’ll provide on-the-job trainings to help you quickly gain new knowledge and skills with the support of experienced professionals
• Sport and Social Club – team outings, company events, sports activities, and charity initiatives await you
• Support for workplace equipment, glasses, retirement savings (PPK), and programs promoting mental health and wellbeing – because your comfort and health matter to us