Human Capital Coordinator

Oliver Wyman; Warszawa; Hybrid; PLN 52,000 - 78,000; Full time

Benefits offered by this job

Private health care

Insurance

Sport card

Lunch card

Gift card

Saving plan

Pension plan

Mentoring programs

CSR activities

Job summary

Oliver Wyman, a Marsh company, is seeking a Human Capital Coordinator to support employees across Europe in onboarding, payroll coordination, benefits, and HC operations. This hybrid role requires 40% of time in the Warsaw office.

You will gain hands-on experience across HR lifecycle, ensure data accuracy, and contribute to process improvements while collaborating with local HC operations teams and stakeholders across Europe.

Qualifications

• Completed studies with a focus on Human Resources or vocational training with an HR focus.
• First practical experience in HR, internships or working student positions accepted.
• Open-minded with strong interpersonal relationships, team player mentality and service focus.
• Independent, structured, and precise working style with willingness to learn.
• Fluent in English, both written and spoken.

Responsibilities

• Support employee lifecycle tasks including onboarding, changes, leave programs, and offboarding with accuracy and compliance.
• Maintain employee records, personnel files, and HC systems for reliable data and operations.
• Assist with monthly payroll changes with internal providers to ensure timely payments.
• Monitor deadlines, maintain checklists, and prepare correspondence.
• Support employee experience initiatives such as onboarding coordination, benefits administration, and responding to questions.
• Participate in HR projects and process improvement initiatives to enhance efficiency and service delivery.

Skills

Fluent English

Team player

Service mindset

Interpersonal skills

Problem solving

Documentation

Education

HR studies

Vocational HR training

Tools

Workday

Job description

At Oliver Wyman, a Marsh (NYSE: MRSH) business, we bring deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments.

As a business of Marsh, we work alongside the world’s leading experts across risk, reinsurance and capital, people and investments, and management consulting. Together with Marsh Risk, Guy Carpenter, and Mercer, we help organizations build resilience and competitive advantages from every angle. With annual revenue of $27 billion and more than 95,000 colleagues in 130 countries, Marsh helps build the confidence to thrive through the power of perspective.

For more information, visit oliverwyman.com, or follow us on LinkedIn and X.

The Opportunity:

As a Human Capital Coordinator, you will play an important role in supporting employees across Europe throughout their employee lifecycle. Working closely with the local HC Operations Teams, you will help deliver a smooth, accurate, and positive employee experience while ensuring HR processes and operations run effectively. This is an excellent opportunity to build broad HR experience in an international and collaborative environment.

This is a hybrid role (40% of the time working from OW Warsaw office).

In this role, you will:

• Gain hands-on experience across multiple areas of Human Capital (HC), including employee lifecycle administration, onboarding, payroll coordination, benefits, and HC operations
• Contribute to initiatives that improve employee experience and strengthen the effectiveness of HC operations
• Build valuable skills in stakeholder management, process improvement, data accuracy, and employee support
• Join a collaborative team that values learning, development, and continuous improvement.

How this role will contribute to team success:

• Support the delivery of a seamless employee experience by ensuring Human Capital processes are executed accurately, efficiently, and with a strong service mindset
• Enable employees and managers to focus on their work by providing dependable operational support across the employee lifecycle and maintaining high standards of data quality and compliance
• Strengthen the effectiveness of the Human Capital team by supporting process improvements and helping create efficient, scalable ways of working that enhance service delivery, leveraging AI.

Your Day-to-Day:

• Support the employee lifecycle by preparing documentation and coordinating HR processes related to onboarding, employment changes, leave programs, and offboarding activities while ensuring accuracy and compliance
• Maintain employee records, personnel files, and HC systems to support reliable employee data and effective HC operations
• Support monthly payroll changes with internal service providers, helping ensure employees are paid accurately and on time
• Monitor deadlines, maintain checklists and prepare correspondence
• Support employee experience initiatives, including onboarding coordination, benefits administration, absence management, and responding to employee questions
• Assist with HR projects and process improvement initiatives, helping the team identify opportunities to improve efficiency, consistency, and service delivery.

Skills & What You Bring to the Team:

• Successfully completed studies with a focus on Human Resources or vocational training with additional focus on Human Resources (advantageous)
• Ideally first practical experience in the area of Human Resources, can also be through internships or working student positions
• Open-minded personality with a good sense for interpersonal relationships, a strong team player mentality and a problem solver with a strong service focus
• Independent, structured, and precise working style as well as willingness to learn
• Fluent in English, both written and spoken

What Will Make You Stand Out:

• German and/or Dutch language skills are an advantage
• Previous exposure to HR administration processes within Europe
• Initial experience with HR systems, particularly Workday

What we can offer you:

• Full time job contract with an attractive compensation package
• Flexible benefits package which you can tailor to your needs (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)
• Opportunity for professional growth in a stable, global company
• Access to mentoring and training programs
• Inclusive culture with Employee Resources Groups and CSR activities
• Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance
• A range of digital collaboration and online communication tools to support effective team work
• Various social initiatives and learning opportunities adapted for virtual settings
• Fresh fruit, beverages and snacks while working in our modern office near the city center.