HR Administration Specialist with German (w/m/d)

TÜV Rheinland Group; Katowice; Hybrid; PLN 60,000 - 80,000; Full time

Benefits offered by this job

Stable job based on an employment contract

Annual bonus

Private medical care

Flexible working hours

Employee training and development

Job summary

TÜV Rheinland Group is seeking a dedicated professional to join their HR Service Functions in Katowice. The role involves maintaining exceptional customer service and processing HR requests, including contracts and documentation.

Ideal candidates will have 1-3 years of experience, fluency in German and a good command of English, along with strong organizational and communication skills. Enjoy a hybrid working model with a focus on professional development and a positive work atmosphere.

Qualifications

• 1-3 years in a similar position, ideally in an international SSC or BPO environment.
• Very good command of German (C1 level).
• Good command of English (at least B1 level).
• Excellent organisational skills and attention to detail.

Responsibilities

• Maintain a high level and professional approach to customers.
• Process HR requests and prepare relevant HR documentation.
• Communicate effectively with customers.
• Participate in continuous improvement processes.

Skills

German (C1 level)

English (B1 level)

MS Office (Word, Excel, Power Point)

Organizational skills

Communication skills

Proactivity

Job description

Service Functions/Cross Business Stream Functions

Behind every successful audit, certification, and inspection stands a strong team in our Service Functions. Whether HR, IT, Finance, Marketing, Controlling, Procurement, Facility Management, our Shared Service Centers, QHSE, Legal, Corporate Development, or Corporate Communication – they all contribute to ensuring that our operational units worldwide can achieve top performance.

We rely on innovative processes, digital solutions, and a strong corporate culture to support employees, create efficient structures, and enable sustainable growth.

Our work is diverse, ranging from developing modern HR programs to optimizing global financial processes to ensuring the highest compliance and quality standards.

Shape the future of TÜV Rheinland with us!

In our Service Functions, you can contribute your expertise, optimize processes, and actively participate in shaping the company's future. We offer you an international, dynamic environment that fosters innovation, collaboration, and personal growth.

About Us

TÜV Rhineland is a leading global independent testing service provider with more than 150 years of experience and over 28 000 employees all around the world. The independent experts stand for the quality and safety of people, technology, and the environment in nearly every sphere of personal activity as well as train people in a broad range of fields and industries.

TÜV Rheinland Polska has been present on the Polish market for almost 30 years. In 2018 a new chapter has started: TÜV Rheinland Europe Regional Shared Services Centre opened in Katowice. At TÜV Rheinland RSSC we strive for excellence in everything we do. We have a passion for what we do. And we love what we do. Join the young and dynamically growing team of professionals. Join the company with long‑lasting tradition, firm values, and courage and vision for the future!

WHAT TASKS CAN YOU EXPECT?

• Maintaining a high level and professional approach to customers and clients, ensuring high degree of client orientation and agreed communication standards, handling cases with the right priority as well as meeting the agreed quality.
• Perform day‑to‑day processing of HR requests / prepare relevant HR documentation (e.g. contracts, statements, certificates, reference letters, etc.).
• Communicate with internal and external SSC customers in an effective and efficient manner.
• Participate in continuous improvement process / proactively seek process improvements and development opportunities by raising topics to Team Leader.
• Follow all DTPs / policies or other procedures in place and update process documentation.
• Support onboarding of new joiners in the team (participation in internal trainings).
• Perform all other tasks assigned by Team Leader and/or Manager.

WHAT SKILLS AND EXPERIENCES SHOULD YOU HAVE?

• 1‑3 years in a similar position, ideally in an international SSC or BPO environment.
• Very good command of German (C1 level) – providing service to German‑speaking employees.
• Good command of English (at least B1 level) – it’s the common corporate language.
• Proactivity and process improvement orientation.
• Excellent organisational skills and attention to detail.
• Very good communication skills, ability to work in a team and customer focus.
• MS Office (Word, Excel, Power Point – intermediate knowledge).

WHAT CAN WE OFFER TO YOU?

• Stable job based on an employment contract.
• Annual bonus.
• Hybrid model of work (minimum twice per week work from office) and flexible working hours.
• A package of benefits available on the benefit platform – private medical care, co‑financing of the sports card, discounts and shopping vouchers; possibility of joining group insurance, accident insurance, additional compensations from the Company Social Benefits Fund based on the internal policies.
• Work in a friendly, diverse and highly qualified team with a positive and cooperative working atmosphere.
• International environment and daily usage of foreign languages.
• Real development opportunities.
• Direct communication and no formal dress code.
• Modern office with innovation space located in Katowice.
• Employee referral programme.

Information about an act on the protection of persons who report breaches of law (Ustawa o ochronie sygnalistów).

Positive working atmosphere: Isn't it tempting to work for an established, significant company with a rich heritage? Here's the even better news: we also want the work to be fun!

Employee events: Building. Memories. Together. Various events for employees await you!

Bonus programmes: We believe in rewarding performance by recognising success. Let's talk about the details of our bonus programmes in a personal meeting.

Remote working: Commuting is a time and mood killer, especially during rush hour. We offer remote work and welcome you to join our team regardless of your current location!

Flexible working hours: Balancing your private and professional life is not always easy: family matters, personal needs, transport or simply your own energy cycle – our flexible working hours support you in this!

Experienced and international teams: We welcome new talent, but are also proud of our many long‑standing colleagues. Let your personal experience come together with our multicultural TÜV Rheinland experience to achieve something together!

Insurance packages and health care: We are proud to save lives with our work. The physical and mental well‑being of our employees is just as important to us! We would be happy to inform you about our insurance and health packages in a personal meeting.

Employee training and development: We live ‘Just right’ as the core of our corporate DNA. Constantly growing together and learning from each other is therefore a matter of course for us!