HR Administration Specialist with English (m/f/d)

Bruker; Warszawa; On-site; PLN 80,000 - 120,000; Full time

Benefits offered by this job

Flexible work arrangement

Professional development opportunities

Multisport cards

Lunch Card (450 PLN) of benefits

Wellness and health benefits

Job summary

Bruker is seeking an HR Administration Specialist with English to join the Global Business Services Center in Warsaw. The role covers employee data management, HRIS, onboarding, benefit administration, and reporting to support Bruker’s global HR services.

We offer flexible work arrangements, development opportunities, comprehensive benefits, and a modern office in central Warsaw. You will collaborate with HR professionals across locations while maintaining high standards of ethics and privacy.

Qualifications

• Minimum 2-3 years of relevant work experience in HR Administration.
• Strong written and verbal English communication skills.
• Bachelor’s or Master’s degree in relevant field.
• Strong customer service and interpersonal skills.
• Familiar with HR service and processes as well as HRIS tools and systems (Success Factors is a plus).
• Experience working with a team of HR professionals who are not co-located.
• Attention to detail.
• Demonstrated ability to build positive and productive work relationships with people at all levels (i.e. teamwork and customer satisfaction).
• Operates at the highest standards of business ethics, honesty and personal integrity.
• Incumbents must respect and protect personal employee privacy and use the utmost discretion when assisting employees with confidential information.
• A detailed and organized individual who will monitor outstanding tasks and ensure resolution.

Responsibilities

• Providing first-level support via email and Microsoft Teams chat.
• Administering employee data throughout the employee lifecycle (from hire to retire) in SuccessFactors.
• Administering time management tools.
• Preparing employee documents, such as work certificates, employment confirmations, A1 forms, etc.
• Preparing and hosting Welcome Day onboarding sessions online.
• Supporting the coordination of external service providers.
• Administering employee benefits.
• Maintaining electronic documents in PeopleDoc in accordance with local regulations.
• Reviewing data and following up on discrepancies to ensure accuracy.
• Preparing reports and documentation related to personnel activities.
• Performing other duties as assigned or required.

Skills

English communication

HR administration

Attention to detail

Interpersonal skills

Education

Bachelor’s or Master’s degree

Tools

SuccessFactors

HRIS tools

Job description

Overview

Bruker is enabling scientists and engineers to make breakthrough post-genomic discoveries and develop new applications that improve the quality of human life. Bruker’s high performance scientific instruments and high value analytical and diagnostic solutions enable scientists to explore life and materials at molecular, cellular, and microscopic levels. In close cooperation with our customers, Bruker is enabling innovation, improved productivity, and customer success in post-genomic life science molecular and cell biology research, in applied and biopharma applications, in microscopy, as well as in industrial and cleantech research, and semiconductor metrology in support of AI. Bruker offers differentiated, high-value life science and diagnostics systems and solutions in preclinical imaging, proteomics and multiomics, spatial and single-cell biology, structural and condensate biology, as well as in clinical microbiology and molecular diagnostics.

For more information, please visitwww.bruker.com.

We are currently offering a new opportunity as HR Administration Specialist with English at the Bruker Global Business Services Center located in the very heart of Warsaw, Poland. Fuelled by a talented and dedicated workforce, GBS provides a broad range of business services for Bruker Corporation, including Finance, Human Resources, IT and Customer Services in Europe, the Middle East, Africa (EMEA) and the Americas regions. Consider expanding your capabilities with Bruker and become an integral part of a continuously growing and dynamic team that delivers sustainable value for Bruker entities across the world.

Responsibilities

• Providing first-level support via email and Microsoft Teams chat.
• Administering employee data throughout the employee lifecycle (from hire to retire) in SuccessFactors.
• Administering time management tools.
• Preparing employee documents, such as work certificates, employment confirmations, A1 forms, etc.
• Preparing and hosting Welcome Day onboarding sessions online.
• Supporting the coordination of external service providers.
• Administering employee benefits.
• Maintaining electronic documents in PeopleDoc in accordance with local regulations.
• Reviewing data and following up on discrepancies to ensure accuracy.
• Preparing reports and documentation related to personnel activities.
• Performing other duties as assigned or required.

Qualifications

• Minimum 2-3 years of relevant work experience in HR Administration.
• Strong written and verbal English communication skills.
• Bachelor’s or Master’s degree in relevant field.
• Strong customer service and interpersonal skills.
• Familiar with HR service and processes as well as HRIS tools and systems (Success Factors is a plus).
• Experience working with a team of HR professionals who are not co-located.
• Attention to detail.
• Demonstrated ability to build positive and productive work relationships with people at all levels (i.e. teamwork and customer satisfaction).
• Operates at the highest standards of business ethics, honesty and personal integrity.
• Incumbents must respect and protect personal employee privacy and use the utmost discretion when assisting employees with confidential information.
• A detailed and organized individual who will monitor outstanding tasks and ensure resolution.

We Offer:

• Flexible work arrangement with the benefit of 1 extra day off annually (December 31).
• Professional development opportunities: on-site training, language courses, Educational Assistance Program.
• Comprehensive benefits package: Multisport cards, Cafeteria Plan, Lunch Card (450 PLN).
• Monetary benefits: referral bonus, seniority rewards, employee discount program.
• Health and wellness benefits: medical care (including dental plan), group life insurance.
• Access to legal, financial, and psychological support services.
• Inclusive workplace culture promoting diversity, equity, and inclusion.
• Modern office space in central Warsaw with panoramic city views.
• Vibrant atmosphere and strong leadership within a growing, dynamic organization.

Bruker is committed to fostering an inclusive, and respectful workplace. We welcome applications from all qualified individuals and evaluate candidates based on their skills, experience, and qualifications. We do not discriminate based on any personal characteristic or background protected by applicable laws.

Certain positions at Bruker require compliance withexport control laws and as a result, all interviewed candidates for all positions will be screened pre-interview to determine theireligibility in light of export control restrictions.