HR Administration Intern (6-month contract)

Linklaters; Warszawa; Hybrid; PLN 33,000 - 60,000; Part time

Job summary

Linklaters in Warsaw is recruiting an HR Administration Intern to assist with daily HR administration tasks within the HR People Services team. You will be the first point of contact for employee queries, supporting onboarding and ensuring efficient process execution.

The role offers a 6-month contract with a hybrid model (2 days in the office, onboarding 3-4 days) and requires proactive, detail-oriented teamwork in a fast-paced environment. Fluency in English and MS Office skills are essential.

Qualifications

• at least 1 year of experience in customer service in a professional environment
• strong organisational skills and the ability to manage a busy workload
• a high level of attention to detail
• a customer-focused mindset and a genuine willingness to help others
• the confidence to use your initiative and raise issues when needed
• advanced written and spoken English
• good working knowledge of Microsoft Office, especially Excel, Word and Outlook

Responsibilities

• HR Administration Query Resolution & Support
• HR Administration Lifecycle
• Support of onboarding process
• Workday system maintenance
• Supporting Team members

Skills

Customer service

Organisational skills

Attention to detail

English proficiency

Microsoft Office

Initiative

English (written)

Tools

Workday

Job description

For Linklaters Office in Warsaw, we are currently recruiting for the HR Administration Intern role.

Work arrangements:

Contract type: 6-month contract of mandate

Hybrid model work: 2 days per week from the office, during onboarding 3-4 days

Hours: 9:00-17:15 and 11:00-19:15, min. 30h per week

Purpose:

You will be working within the HR People Services (HRPS) team across Colchester and Warsaw to assist with the delivery of quality HR administration. You will also act as first point of contact for employees queries, many which relate to process or policy and elevate more complex questions as appropriate.

We are a team focusing on operational day to day support; Challenged to drive through improvements and drive efficiencies, whilst ensuring a consistent value add service to our customers and clients. We are a pragmatic team and have a mindset and remit to seek continuous improvement.

What we are looking for

We are looking for someone who is proactive, detail-oriented and enjoys working in a fast-paced, service-focused environment.

You will ideally have:

• at least 1 year of experience in customer service in a professional environment
• strong organisational skills and the ability to manage a busy workload
• a high level of attention to detail
• a customer-focused mindset and a genuine willingness to help others
• the confidence to use your initiative and raise issues when needed
• advanced written and spoken English
• good working knowledge of Microsoft Office, especially Excel, Word and Outlook

Day to day operations:

• HR Administration Query Resolution & Support
• HR Administration Lifecycle
• Support of onboarding process
• Workday system maintenance
• Supporting Team members

Key contacts:

HR People Services

In the firm:

Global Mobility, Recruitment, Trainee Development, Reward, Payroll

Linklaters and the Team

Linklaters are a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

We celebrate diversity, equity and inclusion so our people can bring themselves to work

We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

We invest in custom-fit career paths for our people in line with their talents and aspirations

We provide agile working solutions to meet the changing needs of our people and our business

We are committed to people first relationships based on mutual trust, respect and appreciation

We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others