HR Admin with Italian

Worldline; Polska; Hybrid; PLN 54,000 - 78,000; Full time

Benefits offered by this job

Hybrid working

Gift vouchers

Private medical

Referral bonuses

WFH & Flexible hours

Learning platform

Job summary

Worldline, a leader in payments technology, seeks an HR Administrator to handle HR transactions, maintain employee records, support pre-onboarding, and ensure GDPR compliance across local policies and multi-country stakeholders.

You will collaborate with HR teams, deliver standardized services, manage HR data, and contribute to process improvements while meeting service levels. A hybrid work model, learning resources, and private medical care are available.

Qualifications

• Experience handling HR transactions end-to-end and maintaining records.
• Knowledge of GDPR and local employment regulations.
• Ability to work with multi-country HR teams and stakeholders.

Responsibilities

• Process HR transactions in HR tools via ticketing systems.
• Maintain and update employee records and contracts.
• Support pre-onboarding activities and HR administration tasks.
• Ensure compliance with local legislation and GDPR.
• Prepare HR reports and dashboards for stakeholders.
• Collaborate with HR teams across countries and drive process improvements.
• Manage HR data quality and respond to employee queries.

Skills

HR administration

Communication

Organizational skills

Analytical skills

MS Office

Bilingual Italian/English

Tools

Ticketing systems

HR software

Job description

Worldline helps businesses of all shapes and sizes to accelerate their growth journey - quickly, simply, and securely. We are the innovators at the heart of the payments technology industry, shaping how the world pays and gets paid. Our technology powers the growth of millions of businesses across 5 continents. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape the evolution.

The opportunity

As an HR Administrator at Worldline, you will be responsible for delivering high-quality HR administrative support throughout the employee lifecycle. The role focuses on processing HR transactions, maintaining accurate employee records, supporting pre-onboarding and personnel administration activities, and ensuring compliance with local legislation, GDPR, and internal policies. You will collaborate closely with HR teams and stakeholders across multiple countries, provide employee support, contribute to process improvements, and help deliver efficient, standardized HR services while meeting agreed service levels and quality standards.

Day-to-day responsibilities

• Being responsible to process the HR transactions in HR tools via ticketing systems.
• Being responsible to establish and maintain the communication with the local HR teams.
• Being responsible for training and provide support to the team.
• Responsible for all pre-Onboarding activities: pre-employment; update of the HR management system, delivery of documents, etc)
• Personnel administration: updating and managing the employment contracts, personnel files; ensuring compliance of HR documents with local legislation; advising employees on queries related to personnel data.
• Collaborating with different stakeholders.
• Responsible for probationary period process.
• HR data: maintaining up to date the data in the HR systems.
• Reporting: preparing of periodic external and internal reports, HR dashboard.
• Support the implementation of various local and/or global HR and/or employee related initiatives.

Who are we looking for

We look for organized and enthusiastic persons. People who can drive positive change, step up and show what’s next – people with passion, can-do attitude and a hunger to learn and grow. In practice this means:

• Senior experienced person in HR field (end to end)
• Full professional fluency in Italian and English, another third language will be a plus.
• Experience with ticketing tools and HR tools will be appreciated.
• Good computer skills (Microsoft Office, particular Excel, Word, and PowerPoint)
• Strong analytical skills, attention to detail, focus on solutions
• Customer service attitude
• Ability to prioritize task
• Good organizational skills
• Team player and fast learner

At Worldline you’ll get the chance to be at the heart of the global payments technology industry and shape how the world pays and gets paid. On top of that, you will also have:

• Hybrid Working Policy
• Gift vouchers on the occasion of Christmas/Easter Holidays
• Free private medical services
• Referral bonuses for new hires recommended by you
• WFH & Flexible Working Hours
• Full access to the “Learning” platform

Shape the evolution

We are on an exciting journey towards the next frontiers of payments technology, and we look for big thinkers, people with passion, can-do attitude and a hunger to learn and grow. Here you'll work with ambitious colleagues from around the world, take on unique challenges as a team, and make a real impact on the society. With an empowering culture, strong technology and extensive training opportunities, we help you accelerate your career - wherever you decide to go. Join our global team of 18,000 innovators and shape a tomorrow that is yours to own.

Learn more about life at Worldline at jobs.worldline.com

We are proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any applicable legally protected characteristics.