Head of Projects, Warsaw, Poland

Emerald Zebra - Recruitment & Executive Search; Warszawa; On-site; PLN 350,000 - 428,000; Full time

Benefits offered by this job

Training & development

Team events

Birthday benefits

Loyalty benefits

Job summary

Emerald Zebra - Recruitment & Executive Search is representing a FinTech group seeking a Head of Projects in Warsaw, Poland. The role leads the Project Management team, shapes the project portfolio, and ensures delivery aligned with strategic objectives, budgets, and schedules.

You will drive governance, implement Agile and hybrid delivery models, and oversee executive-level reporting while mentoring PMs and collaborating with senior leadership to translate strategy into actionable roadmaps.

Qualifications

• Minimum 8 years in project management, including at least 3 years in a head of projects or similar leadership role.
• Proven track record delivering complex portfolios in technology-driven environments.
• FinTech/Financial services exposure is a strong advantage.
• Excellent command of English and Polish, written and verbal.
• Strong governance, portfolio management, budgeting and risk management.
• Solid SDLC understanding and delivery of technology projects.
• Exceptional stakeholder management with executive and board level influence.

Responsibilities

• Lead and develop the Project Management team and establish governance frameworks across the organisation.
• Act as trusted advisor to COO/CIO, supporting and progressing wider team activities.
• Oversee delivery of strategic projects and programmes, ensuring alignment with objectives, budgets and timelines.
• Drive continuous improvement of delivery standards, tools and methodologies with Agile/hybrid delivery.
• Provide leadership, mentoring and performance management to PMs and cross-functional teams.
• Partner with senior leadership to translate strategy into executable roadmaps and measurable outcomes.
• Maintain executive-level reporting on project health, risks, dependencies and resources.
• Manage relationships with stakeholders and external vendors.
• Foster a culture of accountability, collaboration, innovation and delivery excellence.

Tools

Jira

Confluence

Job description

On behalf of our client, a well established and growingFintech Group, we are seeking an experienced Head of Projects to join their expanding team inWarsaw, Poland.

About the Company:

Our client is a well-established and internationally regulated financial services provider operating across the trading and investment sector, offering clients access to a wide spectrum of asset classes and derivative products. With a substantial global workforce spread across multiple offices in Europe and beyond, the organisation has built a strong reputation for reliability, high standards, and a forward-thinking approach to its markets.

About the Role:

Reporting closely to senior leadership, the Head of Projects will play a pivotal role in shaping and delivering the organisation's project portfolio. Responsibilities include:

• Leading and developing the Project Management team, and establishing project governance frameworks, methodologies, and best practices across the organisation.
• Acting as a trusted right hand to the COO / CIO, supporting and progressing the wider team's activities.
• Overseeing the successful delivery of strategic projects and programmes, ensuring alignment with business objectives, budgets, timelines, and resource availability.
• Driving continuous improvement of delivery standards, tools, and methodologies, with a strong focus on Agile and hybrid delivery models.
• Providing leadership, mentoring, and performance management to Project Managers and cross-functional delivery teams.
• Partnering with senior leadership to translate strategic objectives into executable project roadmaps and measurable outcomes.
• Establishing and maintaining executive-level reporting on project health, risks, dependencies, and resource utilisation.
• Managing relationships with key stakeholders, executive leadership, and third-party vendors.
• Fostering a culture of accountability, collaboration, innovation, and delivery excellence.

What You'll Need to Succeed:

• A minimum of 8 years' experience in Project Management, including at least 3 years as a Head of Projects or in a similar leadership capacity.
• A proven track record of managing complex project portfolios and leading cross-functional teams in technology-driven environments.
• Experience within FinTech, Financial Services, Gaming, or other highly regulated industries is considered a strong advantage.
• Excellent command of English and Polish, both written and verbal.
• Strong expertise in project governance, portfolio management, resource planning, budgeting, and risk management.
• A solid understanding of the Software Development Life Cycle (SDLC) and technology project delivery.
• Exceptional stakeholder management skills, with the ability to influence and communicate effectively at executive and board level.
• Experience with project management and collaboration tools such as Jira, Confluence, or similar.
• The ability to thrive in a fast-paced, high-growth environment while driving strategic change and operational excellence.
• Must be based in Poland.

What's on Offer:

• Unique Opportunity for a career in a global, fast-growing company.
• Attractive remuneration package based on qualifications and experience (up to EUR 90,000 gross/year).
• Opportunities to learn and grow through the Employee Training & Development program.
• Multiple events to bond with the team and the group through Quarterly/Semestrial Team Activities for all the Company.
• Birthday and Loyalty benefits.