Head of HR

intent; Polska; Remote; PLN 179,000 - 268,000; Full time

Benefits offered by this job

Saltus medical care

Training budget

Mentoring budget

Fully remote with Warsaw office and Gd

26 days paid leave

10 days paid sick leave

Job summary

intent is seeking a Head of People to own all people functions—recruitment, HR operations, team development, and policies—working with founders on growth. You’ll lead a trio (2 recruiters + office manager) and drive ~50 hires annually while building compensation systems.

This is a B2B contract with a fixed monthly rate. Fully remote with an office in Warsaw and coworking space in Gdansk; flexible hours, typically between 10:00 and 18:00 CET.

Qualifications

• 5+ years in a senior HR/People role
• Hands-on recruitment experience at scale in tech/software services
• Solid understanding of Polish labor law and contract types
• Experience building HR systems from scratch or rebuilds (compensation, performance reviews, onboarding)
• Commercial awareness and ability to discuss headcount vs. pipeline with leadership
• Strong data skills: build reports and turn numbers into recommendations
• English at C1+ (written and spoken)

Responsibilities

• Lead the People team: manage two recruiters and an office manager, run weekly 1:1s and quarterly evaluations
• Own the full recruitment cycle: plan hiring with the sales pipeline, ~50 hires/year across roles
• Design and optimize recruitment processes, train hiring managers, manage agencies/outsourcing
• Run onboarding, workshadowing, and offboarding programs
• Partner with team leads on performance reviews, development plans, and corrective actions
• Advise leaders on hiring decisions, compensation, org design, succession planning
• Own HR operations: contracts (B2B, UoP, UZ, NDAs), leave and overtime, invoice approvals
• Build and maintain all people policies (leave, equipment, remote work, bonuses, offboarding)
• Manage vendor relationships (Saltus medical, legal, payroll, training providers)
• Drive HR reporting: recruitment metrics, retention, headcount efficiency
• Lead people initiatives: wellbeing, mentoring, feedback frameworks
• Handle compliance: ISO 27001 audits and labor inspections, tool access
• Use AI tools as part of daily workflow

Skills

Senior HR

People management

Recruitment at scale

HR systems

Polish labor law

Data reporting

Tools

Recruitee

Calamari

Primetric

OfficeVibe

Job description

In short We're looking for a Head of People to take full ownership of everything people-related at intent : recruitment, HR operations, team development, policies, and working directly with founders on how this company grows. This isn't a "set up the perks page and run engagement surveys" kind of role. You'll manage a team of three (two recruiters and an office manager), drive around 50 hires a year, build compensation systems, handle difficult conversations, and be the person leaders turn to when things get complicated. It's a B2B contract with a fixed monthly rate. If you like building people functions that actually work, not just look good on paper, this is for you.

What you'll do

• Lead the People team: manage two recruiters and an office manager, run weekly 1:1s, quarterly evaluations, and develop their skills
• Own the full recruitment cycle: plan hiring in sync with the sales pipeline, set priorities, run or oversee ~50 hires per year across specialist, leadership, and back-office roles
• Design and optimize recruitment processes, train hiring managers (PMs, tech leads), and manage relationships with recruitment agencies and outsourcing partners
• Run onboarding, workshadowing, and offboarding programs
• Partner with team leads on quarterly performance reviews, competency matrices, development plans, and corrective processes
• Step in when things get hard: burnout, conflicts, terminations, difficult conversations. You're the person leaders lean on
• Advise C-level on hiring decisions, compensation structures, team rotation, org design, and succession planning
• Own HR operations: contracts (B2B, UoP, UZ, NDAs), leave management, overtime calculations, invoice approvals, compensation reports
• Build and maintain all people policies: leave, equipment, remote work, recruitment, bonuses, offboarding, benefits
• Manage vendor relationships: Saltus (medical), legal counsel, payroll/accounting partner, training providers
• Drive HR reporting: recruitment pipeline metrics, retention, headcount efficiency, and translate data into recommendations for leadership
• Lead people initiatives: wellbeing programs, mentoring, feedback frameworks, strategic projects
• Handle compliance: ISO 27001 audits, labor inspection requirements, access management across tools (Google, Slack, Jira, Recruitee, Calamari, and more)
• Use AI tools as part of your daily workflow, not as a party trick

How we work fully remote. We have an office in Warsaw and a coworking space in Gdansk if you like having a place to go, but nobody will ask why you're not there. Working hours are flexible: most of the team operates between 10:00 and 18:00 CET, and that's when most meetings happen. This role sits at the intersection of operations and strategy, so expect your calendar to reflect that.

What you'll get

• 16,000–24,000 PLN/month net B2B, depending on your experience
• 26 days paid leave (B2B), because the person running the wellbeing programs should probably not be burned out
• 10 days paid sick leave
• Saltus medical care (private health insurance)
• Training budget (2,000 PLN+): courses, conferences, books, whatever makes you better at what you do
• Mentoring budget: access to external mentors and coaching sessions to support your growth
• Fully remote, with a pet-friendly office in Warsaw and a coworking space in Gdansk if you want them

Your first weeks

You’ll start by getting the lay of the land: meeting the team, understanding active recruitment processes, learning how projects and people are allocated, and getting introduced to the leaders you’ll be partnering with. Within the first few weeks, you’ll start taking ownership of day-to-day operations, and by the end of your first month, you’ll have a clear picture of what’s working, what needs fixing, and where you want to take things.

Who this role is NOT for

If you see HR as a support function that mostly reacts to requests from "the business", this isn't the right fit. We need someone who sees themselves as part of the business: someone who sits at the table with founders, challenges decisions when needed, and builds systems that actually shape how the company operates. If you're looking for a role where you can focus on one thing, like just recruitment or just policies, this will overwhelm you. We’re also AI-native: if AI tools feel like a gimmick to you rather than a daily multiplier, we’re probably not your people.

Requirements

What we’re looking for

• 5+ years in a senior HR/People role, with at least 2 years managing a team
• Hands-on recruitment experience at scale: you can run a hiring process yourself, not just delegate it. Tech/software services industry strongly preferred
• Solid understanding of Polish labor law and contract types (B2B, UoP, UZ), enough to draft documents and make sound decisions without calling a lawyer every time
• Experience building HR systems from scratch or significantly rebuilding them: compensation frameworks, performance reviews, onboarding programs, policies
• Commercial awareness: you understand how hiring plans connect to revenue, and you can have a real conversation with a CEO about headcount vs. pipeline
• Strong with data: you define metrics, build reports, and turn numbers into recommendations, not just dashboards
• English at C1+ (written and spoken), because our clients and part of our team are international
• Direct, honest communication: you say what needs to be said, especially when it’s uncomfortable
• The ability to switch between strategic thinking and hands‑on execution within the same day
• Initiative and ownership: if a process is broken, you fix it. If a policy is missing, you write it. You don’t wait for permission

Nice to have

• Experience in a software house, consultancy, or tech company with a mix of freelance and permanent staff
• Familiarity with ISO 27001 or similar compliance frameworks from the HR side
• Experience managing budgets: training, mentoring, team events, compensation
• Knowledge of tools like Recruitee, Calamari, Primetric, OfficeVibe, or similar
• A genuine interest in how teams work, not just how they’re organized on paper