Head of HR

Intent

Warszawa

Hybrid

PLN 179,000 - 268,000

Full time

22 hours ago

Be an early applicant

Application generator

Stand out for this role — generate a tailored resume and cover letter in about a minute.

Get past ATS filters

Benefits offered by this job

Fully remote work

Office in Warsaw + coworking in Gdansk

Training budget

Mentoring budget

Private medical care

Flexible hours

26 days paid holidays

10 days paid sick leave

Job summary

Intent is seeking a Head of People to own all people-related functions, from hiring to policies, reporting directly to the CEO. You’ll manage a small team, drive around 50 hires annually, and build scalable compensation and performance systems.

This fully remote role reports to the founders and collaborates across leadership to grow the company. The role requires strategic leadership, hands-on recruitment, and deep knowledge of Polish labor law, with English proficiency for international

Qualifications

5+ years in a senior HR/People role, with at least 2 years managing a team.
Hands-on recruitment experience at scale in tech/software services.
Strong knowledge of Polish labor law and contract types (B2B, UoP, UZ).
Experience building HR systems from scratch or rebuilding them: compensation, performance reviews, onboarding.
Commercial awareness: link hiring plans to revenue and CEO discussions.

Responsibilities

Lead the People team: manage two recruiters and an office manager; run weekly 1:1s; conduct quarterly evaluations.
Own the full recruitment cycle: plan hiring with sales pipeline; ~50 hires per year across roles.
Design and optimize recruitment processes; train hiring managers; manage agencies and outsourcing.
Run onboarding, workshadowing, and offboarding programs.
Partner with team leads on performance reviews, competency matrices, and development plans.
Advise C-level on hiring decisions, compensation structures, org design, and succession planning.
Own HR operations: contracts (B2B, UoP, UZ, NDAs); leave, overtime, invoicing, compensation reports.
Build and maintain all people policies: leave, remote work, bonuses, benefits.
Drive HR reporting: recruitment pipeline, retention, headcount efficiency; translate data into leadership recommendations.
Lead people initiatives: wellbeing, mentoring, feedback frameworks, strategic projects.
Handle ISO 27001 audits and labor inspection requirements.
Use AI tools in daily workflow.

Skills

Senior HR/People experience

Team management

Recruitment at scale

Polish labor law knowledge

HR systems design

Data-driven HR

English proficiency C1+

Tools

Recruitee

Calamari

Primetric

OfficeVibe

Job description

We're looking for a Head of People to take full ownership of everything people-related at intent: recruitment, HR operations, team development, policies, and working directly with founders on how this company grows. This isn't a "set up the perks page and run engagement surveys" kind of role. You'll manage a team of three (two recruiters and an office manager), drive around 50 hires a year, build compensation systems, handle difficult conversations, and be the person leaders turn to when things get complicated. It's a B2B contract with a fixed monthly rate. If you like building people functions that actually work, not just look good on paper, this is for you.

Why intent?

We've been designing and co-creating connected devices since 2008. Wearables, smart audio, health-tech hardware for clients like Oura and BOSE, backed by investors like a16z and Founders Fund. We're 60+ people, fully remote, and AI-native in how we actually work, not just in how we talk about it. The company is at a stage where the people function needs someone who can own it end-to-end: from hiring plans tied to the sales pipeline, through performance frameworks, to vendor negotiations and ISO audits. It's a broad, strategic role with real decision-making power, and you'll report directly to the CEO.

What we're looking for

5+ years in a senior HR/People role, with at least 2 years managing a team
Hands-on recruitment experience at scale: you can run a hiring process yourself, not just delegate it. Tech/software services industry strongly preferred
Solid understanding of Polish labor law and contract types (B2B, UoP, UZ), enough to draft documents and make sound decisions without calling a lawyer every time
Experience building HR systems from scratch or significantly rebuilding them: compensation frameworks, performance reviews, onboarding programs, policies
Commercial awareness: you understand how hiring plans connect to revenue, and you can have a real conversation with a CEO about headcount vs. pipeline
Strong with data: you define metrics, build reports, and turn numbers into recommendations, not just dashboards
English at C1+ (written and spoken), because our clients and part of our team are international
Direct, honest communication: you say what needs to be said, especially when it's uncomfortable
The ability to switch between strategic thinking and hands-on execution within the same day
Initiative and ownership: if a process is broken, you fix it. If a policy is missing, you write it. You don't wait for permission

Nice to have

Experience in a software house, consultancy, or tech company with a mix of freelance and permanent staff
Familiarity with ISO 27001 or similar compliance frameworks from the HR side
Experience managing budgets: training, mentoring, team events, compensation
Knowledge of tools like Recruitee, Calamari, Primetric, OfficeVibe, or similar
A genuine interest in how teams work, not just how they're organized on paper

What you'll do

Lead the People team: manage two recruiters and an office manager, run weekly 1:1s, quarterly evaluations, and develop their skills
Own the full recruitment cycle: plan hiring in sync with the sales pipeline, set priorities, run or oversee ~50 hires per year across specialist, leadership, and back-office roles
Design and optimize recruitment processes, train hiring managers (PMs, tech leads), and manage relationships with recruitment agencies and outsourcing partners
Run onboarding, workshadowing, and offboarding programs
Partner with team leads on quarterly performance reviews, competency matrices, development plans, and corrective processes
Step in when things get hard: burnout, conflicts, terminations, difficult conversations. You're the person leaders lean on
Advise C-level on hiring decisions, compensation structures, team rotation, org design, and succession planning
Own HR operations: contracts (B2B, UoP, UZ, NDAs), leave management, overtime calculations, invoice approvals, compensation reports
Build and maintain all people policies: leave, equipment, remote work, recruitment, bonuses, offboarding, benefits
Drive HR reporting: recruitment pipeline metrics, retention, headcount efficiency, and translate data into recommendations for leadership
Lead people initiatives: wellbeing programs, mentoring, feedback frameworks, strategic projects
Handle compliance: ISO 27001 audits, labor inspection requirements, access management across tools (Google, Slack, Jira, Recruitee, Calamari, and more)
Use AI tools as part of your daily workflow, not as a party trick

How we work

Fully remote. We have an office in Warsaw and a coworking space in Gdansk if you like having a place to go, but nobody will ask why you're not there. Working hours are flexible: most of the team operates between 10:00 and 18:00 CET, and that's when most meetings happen. This role sits at the intersection of operations and strategy, so expect your calendar to reflect that.

What you'll get

16,000–24,000 PLN/month net B2B, depending on your experience
26 days paid leave (B2B), because the person running the wellbeing programs should probably not be burned out
10 days paid sick leave
Training budget (2,000 PLN+): courses, conferences, books, whatever makes you better at what you do
Mentoring budget: access to external mentors and coaching sessions to support your growth
Fully remote, with a pet-friendly office in Warsaw and a coworking space in Gdansk if you want them

Your first weeks

You'll start by getting the lay of the land: meeting the team, understanding active recruitment processes, learning how projects and people are allocated, and getting introduced to the leaders you'll be partnering with. Within the first few weeks, you'll start taking ownership of day-to-day operations, and by the end of your first month, you'll have a clear picture of what's working, what needs fixing, and where you want to take things.

Who this role is NOT for

If you see HR as a support function that mostly reacts to requests from "the business", this isn't the right fit. We need someone who sees themselves as part of the business: someone who sits at the table with founders, challenges decisions when needed, and builds systems that actually shape how the company operates. If you're looking for a role where you can focus on one thing, like just recruitment or just policies, this will overwhelm you. We're also AI-native: if AI tools feel like a gimmick to you rather than a daily multiplier, we're probably not your people

Perks and Benefits

Work fully remotely or from a pet-friendly office in the center of Warsaw - it’s up to you
Flexibility in choosing your working hours
Up to 26 days of paid holidays and 10 days of sick leave on B2B
Private medical care
Knowledge sharing
Working equipment
Assigned buddy from your team who’ll help you to onboard smoothly

Recruitment process for this role