Accounts Payable Assistant

Instant Impact; Kraków; On-site; PLN 60,000 - 90,000; Full time

Job summary

Instant Impact is representing a leading global Financial Services firm recruiting an Accounts Payable Assistant to join a newly established Global AP team in Kraków. You will support end-to-end AP activities across multiple jurisdictions and help shape processes from the outset.

The role requires previous AP experience, strong organisational skills, and fluency in English. You will work in a growing Shared Services environment with exposure to process migrations, documentation and month-end

Qualifications

• Experience in an Accounts Payable function.
• Understanding of end-to-end AP processes.
• Excellent organisation and time management.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and stakeholder management skills.
• Good Excel and Microsoft Office skills.
• Business-level proficiency in English.

Responsibilities

• Process supplier invoices accurately and in line with company policies.
• Review invoice validity, coding, tax information and approval requirements.
• Monitor and manage the AP inbox and invoice register.
• Investigate and resolve invoice discrepancies and exceptions.
• Prepare and support payment runs while adhering to financial controls.
• Maintain supplier records and assist with vendor onboarding.
• Respond to supplier and stakeholder queries professionally and efficiently.
• Support AP process migrations and knowledge transfer activities.
• Assist with process documentation, testing and implementation of new systems.
• Perform supplier statement reconciliations and support month-end activities.
• Assist with audit requests and ensure compliance with internal controls and regulatory requirements.
• Identify opportunities to improve efficiency and strengthen AP processes.

Skills

Accounts Payable

End-to-end AP

Organisation & time management

Multiple priorities

Communication

Excel

English proficiency

Tools

Microsoft Office

Job description

We are currently representing a leading global Financial Services firm in the appointment of high-calibre professionals as part of a period of strategic growth and investment.

Our client operates at the intersection of corporate, fiduciary and regulatory services, partnering with private equity houses, investment managers and international financial institutions. Backed by long-term institutional investment and an established global brand, the firm is scaling its capabilities, technology and international footprint.

Our client is looking to appoint an Accounts Payable Assistant to join their newly established Global Accounts Payable team in Kraków. This is a fantastic opportunity to be part of a growing Shared Services environment from the beginning, helping to shape processes, drive improvements and support AP activities across multiple international jurisdictions.

Key Responsibilities

• Process supplier invoices accurately and in line with company policies
• Review invoice validity, coding, tax information and approval requirements
• Monitor and manage the AP inbox and invoice register
• Investigate and resolve invoice discrepancies and exceptions
• Prepare and support payment runs while adhering to financial controls
• Maintain supplier records and assist with vendor onboarding
• Respond to supplier and stakeholder queries professionally and efficiently
• Support AP process migrations and knowledge transfer activities
• Assist with process documentation, testing and implementation of new systems
• Perform supplier statement reconciliations and support month-end activities
• Assist with audit requests and ensure compliance with internal controls and regulatory requirements
• Identify opportunities to improve efficiency and strengthen AP processes

Skills, Knowledge and Expertise

• Previous experience within an Accounts Payable function
• Able to demonstrate a good understanding of end-to-end AP processes
• Excellent organisation and time management skills
• Ability to manage multiple priorities and work to deadlines
• Strong communication and stakeholder management skills
• Good Excel and Microsoft Office skills
• Business-level proficiency in written and spoken English