Global Accounts Payable Specialist — Shape Shared Services

Instant Impact; Kraków; On-site; PLN 60,000 - 90,000; Full time

Job summary

Instant Impact is representing a leading global Financial Services firm recruiting an Accounts Payable Assistant to join a newly established Global AP team in Kraków. You will support end-to-end AP activities across multiple jurisdictions and help shape processes from the outset.

The role requires previous AP experience, strong organisational skills, and fluency in English. You will work in a growing Shared Services environment with exposure to process migrations, documentation and month-end

Qualifications

• Experience in an Accounts Payable function.
• Understanding of end-to-end AP processes.
• Excellent organisation and time management.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and stakeholder management skills.
• Good Excel and Microsoft Office skills.
• Business-level proficiency in English.

Responsibilities

• Process supplier invoices accurately and in line with company policies.
• Review invoice validity, coding, tax information and approval requirements.
• Monitor and manage the AP inbox and invoice register.
• Investigate and resolve invoice discrepancies and exceptions.
• Prepare and support payment runs while adhering to financial controls.
• Maintain supplier records and assist with vendor onboarding.
• Respond to supplier and stakeholder queries professionally and efficiently.
• Support AP process migrations and knowledge transfer activities.
• Assist with process documentation, testing and implementation of new systems.
• Perform supplier statement reconciliations and support month-end activities.
• Assist with audit requests and ensure compliance with internal controls and regulatory requirements.
• Identify opportunities to improve efficiency and strengthen AP processes.

Skills

Accounts Payable

End-to-end AP

Organisation & time management

Multiple priorities

Communication

Excel

English proficiency

Tools

Microsoft Office

Job description

Instant Impact is representing a leading global Financial Services firm recruiting an Accounts Payable Assistant to join a newly established Global AP team in Kraków. You will support end-to-end AP activities across multiple jurisdictions and help shape processes from the outset.

The role requires previous AP experience, strong organisational skills, and fluency in English. You will work in a growing Shared Services environment with exposure to process migrations, documentation and month-end