Global Entity Operations Associate

WorkMotion; Polska; On-site; PLN 138,000 - 168,000; Full time

Benefits offered by this job

Global, remote team

Well-being day

Gym membership discounts

Training & development allowance

Annual team meetups

Diversity & inclusion

Job summary

WorkMotion is seeking a Global Entity Operations Associate to run daily entity operations, drive compliance, and enable international expansion for a remote-first organization. You will coordinate across Finance, Payroll, HR Operations, and Legal with external partners to ensure accurate, scalable processes worldwide.

The role emphasizes problem-solving, cross-border collaboration, and building infrastructural resilience across multiple jurisdictions, with a strong focus on accuracy and

Qualifications

• Bachelor's or Master's degree in Law, Economics, Business Administration, International Affairs, or other relevant field.
• 2+ years of work experience in international operations, project management, entity setup/maintenance, or relevant work in legal operations or compliance management.
• Project management, with ability to lead initiatives, coordinate multiple stakeholders, and manage timelines.
• Open-minded and organized, able to respond flexibly to various topics and tasks.
• Excellent interpersonal, communication, and team-player skills to collaborate with internal and external stakeholders.
• Comfortable working in high-paced dynamic environments.
• Proactive problem-solver who can anticipate challenges and risks and find solutions.
• Strong attention to detail and documentation practices.
• Fluent in English, both written and spoken.

Responsibilities

• Manage day-to-day entity operations and corporate maintenance across multiple jurisdictions.
• Track and drive corporate compliance obligations including license renewals, KYC filings, and governance tasks.
• Support international expansion by setting up entities and building scalable operating infrastructure.
• Source and manage external partners for local EOR infrastructure.
• Coordinate with Finance, Payroll, HR Operations, Legal and external partners on entity-related queries.
• Maintain and update documents, records, and data for audit-readiness.
• Assist with audits, regulatory inspections, and internal reviews.

Skills

Project management

Team player

Interpersonal skills

English fluency

Communication

Attention to detail

Documentation

Education

Bachelor's or Master's degree in Law, Economics, Business Administration, International Affairs, or other relevant field

Job description

Location: Remote (Within +/- 2 hours of CET)

Contract type: Full-time

Salary: Starting from €35,000 per annum gross, subject to location, skills and experience

Not Your Typical Workplace.…

Tired of the 9-to-5 grind? Imagine a World without borders, where opportunities are endless. That's the future of work, and what we are building at WorkMotion. Our remote-first team spans across the world, helping companies hire, onboard, and manage talent internationally through smart, flexible workforce solutions. Fast-paced, people-driven, and globally connected — we empower businesses to build teams without borders.

More Than a Role...

We don’t just need a Global Entity Operations Associate (internal title: Global Entity Infrastructure Associate) — we need a builder, problem-solver, and operator who can bring structure to complexity and keep WorkMotion’s global infrastructure running smoothly. We’re looking for someone who gets their energy from solving complex operational challenges, coordinating across borders, and turning moving parts into clear, scalable processes, while keeping a sharp eye on compliance, accuracy, and business impact.

This isn’t a role for someone who wants to stay in their lane. You’ll be at the center of WorkMotion’s global entity infrastructure — driving day-to-day entity operations, coordinating compliance obligations, supporting international expansion, and helping build the infrastructure that enables WorkMotion to operate compliantly around the world. From license renewals and corporate filings to entity set-up, provider management, audits, and process improvements, you’ll help ensure everything you touch is accurate, compliant, well-organised, and built to scale.

You won’t be a solo operator. You’ll collaborate closely with Finance, Payroll, HR Operations, Legal, and other internal teams, while coordinating with external legal, corporate, compliance, and local infrastructure partners across multiple jurisdictions. You’ll become a trusted point of contact for entity-related matters, bringing people, information, and timelines together to ensure consistency, accountability, and momentum across WorkMotion’s global operations.

Where Responsibility Meets Real Opportunity…

• Manage daily operations and corporate maintenance activities of WorkMotion’s global entities, ensuring compliance and operational efficiency across multiple jurisdictions.
• Track and drive corporate compliance obligations, including license renewals, UBO reporting, KYC filings, corporate governance tasks, etc., while working with external and internal stakeholders.
• Help execute WorkMotion’s international expansion strategy by helping to manage the set-up of entities and the operating infrastructure for WorkMotion across the globe to employ compliantly worldwide.
• Source, select, and manage external partners and providers that are part of our local EOR infrastructure.
• Support with project management of various expansion or improvement initiatives related to our global infrastructure, as well as special company and strategic projects.
• Collaborate with WorkMotion’s internal Finance, Payroll, HR Operations, and Legal teams, and serve as a point of contact for entity-related queries.
• Maintain and update documents, records, and data to ensure accuracy and audit-readiness.
• Support audits, regulatory inspections, and internal reviews by preparing necessary documentation.
• Identify and solve problems, inefficiencies, or gaps in our entity management systems and internal processes.

What It Takes to Make an Impact Here…

• Bachelor's or Master's degree in Law, Economics, Business Administration, International Affairs, or other relevant field.
• 2+ years of work experience, with prior roles in international operations, project management, entity set-up/maintenance, or relevant work in legal operations or compliance management.
• Project management skills, with the ability to take lead on initiatives, coordinate across multiple stakeholders, and manage timelines.
• Open-minded and organized work attitude, with the ability to respond flexibly across a varying set of topics and tasks.
• Excellent interpersonal, communication, and team-player skills to collaborate with internal and external stakeholders.
• Comfortable working in high-paced dynamic environments.
• A proactive problem-solver who can anticipate challenges and risks, and look for solutions.
• Strong attention to detail and documentation practices.
• Fluent in English, both written and spoken.

Bonus Points If You Bring...

• Experience in entity management, legal/paralegal work, or project coordination roles.
• Familiarity with regulated environments, ideally in FinTech, SaaS, or multinational operations.
• An understanding of corporate governance, entity compliance, regulatory obligations, and operational risk management in a global context.
• Experience working asynchronously in a remote-first or globally distributed environment.

Not Your Typical Team…

We are a team of 26 highly talented Finance minds, who are based in Ukraine, Germany, Egypt and Austria. We’re a team of motivated, and fully distributed crew that proves "remote" doesn't mean "disconnected."

We don’t just “work” together — we create, challenge, and grow together. If you’re looking for an environment where your ideas are welcomed, your voice is heard, cross-collaboration on bold strategies thrive on collective brainpower and high-energy teamwork you’ll feel right at home.

The Perks of Being Here…

• Global, remote, and thriving: We're a global team of talented individuals spread across 26 countries. Our WorkFlex program lets you work from anywhere, anytime. Whether it's a beachside office or a cosy home office, the choice is yours.
• Your well-being is our priority: We know mental health matters, which is why we offer a dedicated Well-Being Day—a full day off just to recharge and relax.
• Get fit and stay active: Whether it’s yoga, weightlifting, or a quick jog—work out on your terms, at a discount with our subsidised gym memberships.
• Learn, grow, and develop: We believe in constant growth. With our Training & Development Allowance, you’ll have all the opportunities you need to keep expanding your skills and knowledge.
• Stay connected: Take part in exciting annual team meetups!
• Diversity is our superpower: We are proud to be an equal opportunity employer, committed to fostering a diverse and inclusive workplace.

*Benefits vary depending on location due to local laws and regulations.

At WorkMotion, we’re proud to be an equal opportunity employer. If you need any accommodations during the recruitment process, just let our Recruitment Team on [e-mail]. We’re here to support you every step of the way!