Global Admin & Projects Coordinator

Trenkwalder; Gdańsk; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Employment contract

International opportunities

Lunch subsidy

Private medical care

Sport card

Life insurance

Extra vacation days

Career path

Job summary

Trenkwalder Poland is seeking a Business Administration Coordinator for one of its clients in Gdańsk. The role focuses on organizing and supporting IT and HR processes, coordinating trainings and travel, and handling administrative tasks to ensure smooth project deployment.

The ideal candidate has at least 2 years in a similar role, strong English, MS Office proficiency, and good communication. On-site work and a proactive, detail-oriented mindset are valued.

Qualifications

• Experience in a similar role (≥2 years).
• Experience coordinating with multiple stakeholders.
• Strong English (written and spoken).
• Proficient in Microsoft Office.
• Team player with proactive attitude.

Responsibilities

• Coordinate organizational tasks to support IT and HR processes.
• Maintain competency databases to ensure compliance with labor laws and eligibility.
• Support site access authorization and government background checks.
• Coordinate training activities with personnel, contractors and providers.
• Arrange travel, manage expenses, and coordinate bookings.
• Create purchase orders for internal and external services/contractors.
• Assist Crew Change projects and maintain Crew Accommodation Plan.
• Coordinate with Office Assistant on daily tasks.
• Support HQ and local management.
• Handle ad hoc tasks.

Skills

2+ years experience

Stakeholder management

Fluent English

MS Office

Teamwork

Attention to detail

Organizational skills

Proactive attitude

Communication skills

On-site readiness

Tools

Microsoft Office

Job description

Trenkwalder Poland is seeking a Business Administration Coordinator for one of its clients in Gdańsk. The role focuses on organizing and supporting IT and HR processes, coordinating trainings and travel, and handling administrative tasks to ensure smooth project deployment.

The ideal candidate has at least 2 years in a similar role, strong English, MS Office proficiency, and good communication. On-site work and a proactive, detail-oriented mindset are valued.