General Office Manager (Kierownik Biura)

Kurt J Lesker

Zabrze

On-site

PLN 60,000 - 90,000

Full time

14 days+

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Benefits offered by this job

Competitive salary

Salary review

Relocation bonus

Tenure bonus

Private healthcare

Life insurance

Pension match

Employee assistance program

Training and development

Workplace perks

Annual company events

Job summary

The Kurt J. Lesker Company is establishing a new facility in Poland and seeks an experienced General Office Manager to support day-to-day operations, HR and finance processes, and create a professional, efficient workplace.

You will collaborate with European and global teams to help establish and grow our Poland site, ensuring smooth administrative, HR, and finance activities while delivering a high-quality working environment.

Qualifications

2-3 years in an administrative, HR administration, finance administration, office management, or similar role.
Completed education or equivalent qualifications.
Must be proficient in Microsoft Office Excel, Word, and Outlook.
Experience handling confidential information.
Strong computer skills and ability to learn new software quickly.
Fluent in English and Polish.
Local travel may be required.

Responsibilities

Oversee day-to-day administrative activities of the Poland facility.
Coordinate post, filing systems, document management, and record retention.
Maintain office supplies and non-stock items.
Manage visitors with sign-in, ID checks, badges, and host notifications.
Arrange travel, accommodation, transportation, and related logistics.
Prepare business correspondence, reports, and presentations.
Maintain electronic and physical records per company policy.
Provide administrative support to European Manufacturing Operations Manager.

Skills

Interpersonal skills

Attention to detail

Fluent in English

Fluent in Polish

Local travel

Strong computer skills

Education

Completed education or equivalent qualifications

Associate degree preferred

Tools

Excel

Word

Outlook

Job description

General Office Manager

The Kurt J. Lesker Company is a global leader in the design, manufacture, and distribution of vacuum technology solutions that support some of the world's most innovative industries, including semiconductor manufacturing, aerospace, scientific research, optics, and advanced technologies.

Founded in 1954, KJLC has grown from a small family business into a trusted global organisation with facilities and customers across North America, Europe, and Asia. For over 70 years, we have provided innovative vacuum solutions, high-quality manufacturing, and engineering expertise to customers pushing the boundaries of science and technology.

As part of our continued international growth, we are excited to be opening a brand-new facility in Poland and are seeking an experienced and proactive General Office Manager to join us on this exciting journey.

The Role

This is a unique opportunity to be part of a new operation from the ground up. As General Office Manager, you will play a key role in supporting the day-to-day running of our Poland facility, overseeing administrative activities, coordinating HR and finance processes, and helping to create a professional, efficient, and welcoming workplace.

Working closely with colleagues across Europe and our global teams, you will have the opportunity to make a meaningful impact while contributing to the success and growth of our newest location.

If you are highly organised, enjoy a varied role, and are excited by the opportunity to help establish and support a growing business, we would love to hear from you.

Key Job Elements

Office Administration

Manage the day-to-day administrative activities of the Poland facility.
Coordinate incoming and outgoing post, filing systems, document management, and record retention.
Maintain office supplies, consumables, and other non-stock items.
Manage visitors to the facility, ensuring sign-in procedures, identification checks, visitor badges, and host notifications are completed.
Arrange business travel, accommodation, transportation, and related logistics for employees and visitors.
Prepare business correspondence, reports, presentations, and other documentation as required.
Maintain accurate electronic and physical records in accordance with company requirements.
Provide administrative support to the European Manufacturing Operations Manager.

Human Resources

Support recruitment activities, including interview scheduling, candidate communications, and onboarding administration.
Prepare employment-related documentation and maintain employee files and records.
Coordinate onboarding activities for new employees.
Support training administration, including scheduling of internal and external training activities.
Assist with monthly and annual payroll activities in conjunction with EMEIA HR and external payroll providers.
Support the implementation and administration of HR policies and procedures in compliance with Polish employment legislation.
Assist with employee engagement, wellbeing, and sustainability initiatives.
Maintain confidentiality when handling employee and business information.

Finance Administration

Support accounts payable processes, including invoice processing and record management.
Process employee expense claims in accordance with company policies and local regulations.
Maintain petty cash records and supporting documentation.
Assist with financial administration and reporting activities as required.
Support finance process improvements and ensure accurate record keeping.
Liaise with the wider Finance team, external providers, and internal stakeholders as required.

General Responsibilities

Act as a positive representative of Kurt J. Lesker Company and promote a professional working environment.
Build effective working relationships with employees, managers, customers, and external partners.
Identify opportunities for process improvement and increased efficiency.
Ensure compliance with company policies, procedures, and applicable legislation.
Carry out other duties and responsibilities as reasonably assigned.

Qualifications

Required

2-3 years' experience in an administrative, HR administration, finance administration, office management, or similar role.
Completed education or equivalent qualifications.
Must have experience with and be proficient in Microsoft Office Excel, Word, and Outlook
Experience working with confidential information
Strong computer skills with the ability to learn new software programs quickly
Strong interpersonal skills with high attention to detail
Fluent in English and Polish
Local travel may be required

Preferred