Fleet Card & EV Charging Specialist (Hybrid)

Schneider Electric; Poland; Hybrid; PLN 90,000 - 120,000; Full time

Job summary

Schneider Electric in Warsaw is seeking a Fleet Administrator for Fuel Cards, Toll Badges and EV Charging Cards. You will join the Fleet Management team to ensure efficient administration and lifecycle management across multiple countries.

The role covers creation, ordering, configuration, distribution, and maintenance of fleet cards, working with internal stakeholders, suppliers, and service providers to ensure service continuity, data accuracy, and strong user support.

Qualifications

• Advanced French and English language skills (written and spoken).
• Experience in administration, fleet management, customer service, shared services, or a similar operational support role.
• Strong attention to detail and ability to maintain accurate records and databases.
• Excellent organizational skills with the ability to prioritize activities and manage multiple tasks simultaneously.
• Customer-oriented mindset with a strong focus on service quality.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience working with fleet management systems or other administrative tools is an advantage.
• Strong communication and stakeholder management skills.
• Analytical mindset with strong problem-solving abilities.
• Ability to work independently while collaborating effectively within an international team.
• Ability to handle sensitive information with professionalism and discretion.
• Continuous improvement mindset and willingness to optimize processes.

Responsibilities

• Manage the end-to-end administration of fuel cards, toll badges, and EV charging cards.
• Process requests for new cards and badges, ensuring proper validation and authorization before issuance.
• Coordinate with suppliers and service providers to order, activate, renew, replace, or terminate fleet-related services.
• Maintain accurate records and databases, ensuring data quality and traceability of all operations.
• Monitor the lifecycle of cards and badges, ensuring compliance with internal fleet policies and procedures.
• Handle user requests related to lost, stolen, damaged, or malfunctioning cards and badges.
• Organize the recovery and deactivation of cards and badges when vehicles are returned or employees leave the organization.
• Perform regular controls and audits to identify non-compliant usage, anomalies, or potential risks.
• Support internal and external audit activities by preparing required documentation and reports.
• Monitor service performance and contribute to issue resolution and continuous process improvement.
• Generate, maintain, and analyze reports related to fleet services and key performance indicators.
• Act as the first point of contact for internal users, providing guidance and support regarding fleet-related services.
• Build and maintain strong relationships with suppliers and stakeholders.
• Support fleet-related projects, process improvements, and system enhancements within your area of responsibility.
• Provide backup support for other Fleet Team activities when required.

Skills

Advanced French

Advanced English

Administration

Fleet management

Customer service

Shared services

Attention to detail

Organizational skills

Multitasking

Stakeholder management

Analytical mindset

Discretion

Tools

Excel

Microsoft Office

Fleet management systems

Job description

Schneider Electric in Warsaw is seeking a Fleet Administrator for Fuel Cards, Toll Badges and EV Charging Cards. You will join the Fleet Management team to ensure efficient administration and lifecycle management across multiple countries.

The role covers creation, ordering, configuration, distribution, and maintenance of fleet cards, working with internal stakeholders, suppliers, and service providers to ensure service continuity, data accuracy, and strong user support.