Finance Systems Lead - Procure to Pay (P2P)

Vantive; Warszawa; On-site; PLN 250,000 - 320,000; Full time

Benefits offered by this job

Hybrid work model

Private medical care

Life Insurance

Multisport card

Bonus programs

Language courses

Co-financing for corrective glasses

PPE program

Job summary

Vantive in Warsaw designs and operates Procure-to-Pay finance applications within FAST to ensure stable close, SOX compliance, and efficient processes across JDE and third-party tools.

You will own functional design, testing, documentation, and cross-functional collaboration with IT, Procurement, and Controls, driving improvements, risk reduction, and audit readiness while supporting enterprise initiatives.

Qualifications

• Experience in P2P finance systems and close processes.
• Ability to translate business needs into system configuration and designs.
• Knowledge of SOX controls and audit readiness.

Responsibilities

• Lead functional design for assigned P2P capabilities and translate needs into requirements.
• Coordinate testing, release readiness, and documentation.
• Maintain controls, evidence standards, and runbooks.
• Support enterprise initiatives and stabilization activities.
• Act as escalation point for close-critical system issues.

Skills

P2P processes

JDE finance modules

SOX compliance

cross-functional collaboration

English proficiency

Education

Bachelor's degree in Finance, Accounting, Information Systems, or related field

Tools

JDE

Coupa

Concur

Job description

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients- that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don't settle for the mediocre. Each of us is driven to help improve patients' lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Role overview

This role is responsible for the design, operation, support, and continuous improvement of Procure-to-Pay (P2P) finance application capabilities within the Finance Application Systems Transformation (FAST) organization. The role supports stable, controlled, and efficient P2P processes in JD Edwards (JDE) and related third-party applications, with a focus on close readiness, audit compliance, issue resolution, and business process enablement.

What you'll do

BUILD – Functional Design, Knowledge Transfer, and Change Delivery

• Serve as the functional design lead for assigned P2P finance application capabilities, including configuration, posting logic, integrations, and embedded controls.
• Translate Finance and Procurement business needs into clear, testable functional requirements, designs, and specifications.
• Partner with IT delivery teams and vendors to ensure solutions are scalable, controlled, and aligned with Finance, SOX, and audit requirements.
• Lead and support knowledge transfer and transition activities for assigned P2P capabilities, helping ensure FAST can operate independently and consistently.
• Develop and maintain foundational operating documentation, including runbooks, playbooks, SOPs, decision trees, support guides, control evidence standards, and repository ownership practices.
• Define and use practical operating metrics for knowledge transfer, readiness, stability, quality, case intake, issue logging, and support traceability.
• Coordinate functional testing, user acceptance testing, and release readiness for P2P-related changes that affect Finance operations, controls, or reporting.
• Manage changes and enhancements in a way that minimizes risk to financial close, controls, and reporting quality.
• Support enterprise initiatives such as entity setup, system integrations, application enhancements, transition activities, and post-transition stabilization.

RUN – Operational Stability, Close Readiness, and Controls

• Own the functional stability and predictable operation of assigned P2P finance applications, integrations, and process dependencies.
• Support repeatable, high-quality financial close outcomes through strong cut-off discipline, issue prevention, and timely resolution of close-critical items.
• Maintain SOX compliance and audit readiness by supporting effective system controls, access discipline, evidence quality, and operational execution.
• Serve as the primary functional escalation point for close-critical, audit-impacting, or high-risk P2P finance system and data issues.
• Partner with FAST Analysts, IT, and managed services teams to operate a tiered support model, including incident triage, defect prioritization, root-cause analysis, impact assessment, and fix validation.
• Use issue trends, case data, and recurring intervention patterns to reduce repeated defects and improve system stability over time.

OPTIMIZE – Simplify, Standardize, and Improve

• Identify opportunities to simplify configurations, reduce manual workarounds, strengthen controls, and improve the P2P user experience.
• Standardize P2P application usage, master data alignment, control practices, and process patterns across applicable locations and business areas.
• Collaborate with Finance, Procurement, IT, Data, and Controls teams to improve data quality, embedded controls, process consistency, and operational discipline.
• Support automation, analytics, and AI readiness by improving process stability, documentation quality, and data discipline.
• Contribute to FAST roadmap planning, prioritization, and continuous improvement activities for P2P finance application capabilities.

What you'll bring

Essential skills, knowledge, and experience

• Strong knowledge of Procure-to-Pay processes, including Accounts Payable, accruals, liabilities, supplier-related workflows, and P2P close dependencies.
• Hands-on experience with JDE finance modules and related third-party applications or integrations, such as Coupa and Concur.
• Demonstrated ability to translate business requirements into finance system configuration, functional designs, test plans, and support documentation.
• Experience providing functional support for finance systems, including incident management, defect triage, root-cause analysis, impact assessment, and fix validation.
• Working knowledge of financial close activities, internal controls, audit requirements, and SOX compliance considerations related to P2P processes.
• Ability to work effectively in a global, matrixed environment with Finance, Procurement, IT, Data, Controls, and external vendor partners.

Communication requirements

• Communicate system issues, business impacts, control considerations, and resolution plans clearly to Finance, Procurement, IT, Data, Controls, and vendor stakeholders.
• Coordinate cross-functional issue resolution, enhancement prioritization, testing, release readiness, and escalation management.
• Influence stakeholders through practical recommendations, clear analysis, and balanced consideration of operational, control, and user experience needs.

Innovation / problem-solving

• Resolve complex P2P system and process issues where information may be incomplete, impacts may cross functions, and solutions must balance close, controls, reporting, and operational needs.
• Identify practical opportunities to simplify workflows, standardize processes, reduce manual intervention, and prevent recurring defects.
• Use root-cause analysis, issue trend data, and stakeholder feedback to improve system stability and operational performance.

Knowledge requirements

• Practical knowledge of JDE P2P modules, supplier transaction flows, P2P-related integration points, and downstream financial impacts.
• Understanding of finance and procurement system integrations, including data flow, control points, exception handling, and reporting dependencies.
• Working knowledge of SOX controls, audit support, access discipline, and documentation standards for finance systems.

Competence and behaviors

• Strong analytical judgment and practical problem-solving skills.
• High attention to accuracy, data integrity, control discipline, and documentation quality.
• Ability to manage cross-functional dependencies, prioritize competing needs, and follow through on commitments.
• Ownership mindset, customer focus, and accountability for reliable finance system operations.
• Bachelor’s degree in finance, Accounting, Information Systems, Business, or a related field required; advanced degree or relevant professional certification preferred.

• 8-12 years of experience in finance systems, P2P operations, JDE enablement, finance transformation, or related roles.
• Strong understanding of finance processes, accounting principles, financial close, internal controls, and SOX requirements.

• Proficiency in spoken and written English and the local/native language is required.

We offer

• The probation period of 3 months and then for an indefinite period
• Possibilities for development on a personal and professional level in one of the leading global MedTech companies
• Package of benefits including Private medical care (Lux Med), Life Insurance, and Multisport card
• Holiday Bonus, Annual Bonus, Newborn baby Bonus
• Co-financing for corrective glasses and lenses
• Benefit platform (300 PLN monthly)
• PPE program with very attractive conditions available for each employee after 3 months
• Fully covered language courses (English or other languages according to business needs)
• Co-financing of holidays and an additional 2 days off from work annually
• Additional extra day for a birthday!
• Recommend a friend - Referral Bonus
• Hybrid work model
• Great Warsaw office location - Powiśle!

#LI-Hybrid

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link

Recruitment Fraud Notice

Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.