Finance Operations Manager

MM Coaching Limited; Polska; Hybrid; PLN 153,000 - 218,000; Full time

Benefits offered by this job

Fully remote

Training resources

Job summary

MM Coaching Limited is seeking a Finance Operations Manager to own finance and administrative tasks across eight entities. This hands-on role covers bookkeeping, billing, contractor administration, and compliance, with minimal founder involvement.

You will report to the MD/CFO and work with external accountants, delivering timely financial packs and maintaining governance, records, and internal controls. Offering a fully remote position with a salary range of 3,500–5,000 USD per month and

Qualifications

• CA qualified with demonstrable hands-on experience in finance operations/bookkeeping.
• Strong Xero experience with multi-entity bookkeeping.
• Advanced Excel/Google Sheets skills.
• Highly organized, detail-driven, and calm under pressure.

Responsibilities

• Own day-to-day bookkeeping across eight entities with monthly/annual cadence.
• Manage month-end close in Xero ensuring audit-ready records.
• Handle billing, contractor payments, and expense tracking.
• Maintain master compliance calendar and corporate records.
• Develop simple dashboards and process improvements.

Skills

CA qualified

Xero expert

Advanced Excel

Independent worker

Education

Chartered Accountant

Tools

Xero

Job description

Who We Are?

We help men save their marriages through results-oriented online coaching, often succeeding where traditional counseling falls short.

In under three years, we've achieved 10x growth and continue delivering exceptional outcomes for our clients every day.

Follow us: YouTube and Instagram

What We're Looking For

We are looking for a highly organized and analytical Finance Operations Manager to own finance and operational administration across multiple entities.

This is a hands-on, execution focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement.

Reporting Line & Accountability

• Reports directly to the Managing Director/ Chief Financial Officer
• Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight
• Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance
• Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively
• Provides regular structured reporting to the MD/CFO income statement ratios, cash, close status, compliance calendar, and operational finance matters

Key Responsibilities

Multi-Entity Finance & Bookkeeping

• Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence)
• Manage month-end close in Xero, ensuring reconciled and audit-ready records
• Maintain intercompany transactions and supporting documentation
• Maintain clear visibility of cash positions across entities
• Coordinate with external accountants for filings, statutory accounts, and reporting
• Track international investments and support reporting across tax deadlines
• Prepare structured monthly finance packs for CFO review

Billing, Payments & Contractor Operations

• Manage billing, refunds, failed payments, disputes, and chargebacks
• Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation
• Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight

Compliance, Renewals & Administration

• Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines)
• Provide regular compliance status updates to MD/CFO
• Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations)
• Maintain organized, easy-to-find digital records and documentation
• Ensure proactive management of renewals and obligations

Corporate/Statutory Records & Financial Controls

• Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage)
• Ensure corporate documentation is complete and audit-ready for CFO review
• Own core financial controls and standards (reconciliations, clean audit trails, documentation quality, basic approval processes)
• Escalate control weaknesses or governance gaps to CFO
• Provide operational finance support as needed to ensure continuity of finance processes

Process Improvement

• Document finance/admin workflows and implement practical process improvements
• Reduce manual work through light automation and better systems
• Build simple dashboards/reporting where helpful for visibility and predictability
• Present improvement recommendations to CFO for approval where appropriate

What Success Looks Like (First 90 Days)

• All entities reconciled and running on a clear monthly/annual cadence
• Month-end close running smoothly and predictably
• Billing, disputes/chargebacks, and contractor workflows under control
• Renewals/filings calendar established and proactive (no urgent last-minute requests)
• Corporate records organized and consistently maintained
• Founder time spent on finance/admin significantly reduced
• 2–3 meaningful process improvements implemented

• CA qualified (newly qualified or experienced), with demonstrable hands-on experience in finance operations / bookkeeping
• Strong Xero experience (multi-entity experience preferred)
• Advanced Excel / Google Sheets
• Highly organized, detail-driven, and calm under pressure
• High integrity handling sensitive financial and corporate information
• Comfortable working independently in a founder-led environment
• Comfortable using AI tools for research and spreadsheet/data work, with strong validation habits
• Experience with contractor-heavy environments, renewals/filings support, and corporate record-keeping is a plus.

• Salary Range:$3500-$5000/month
• Work from Anywhere:Enjoy the freedom of a fully remote position, giving you the flexibility to work from wherever you feel most productive.
• Ongoing Growth:Get access to free training, resources, and continuous learning opportunities to help you level up your professional skills.