Facilities Manager

JLL; Kajetany; On-site; PLN 180,000 - 300,000; Full time

Benefits offered by this job

Permanent contract

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Job summary

Jones Lang LaSalle Incorporated in Warsaw, Poland, is seeking a Facilities Manager/Senior Facilities Manager to own the corporate workplace operations and drive long-term strategy. The role combines hands-on leadership with strategic process design across facility operations, vendor management, and workplace change initiatives.

You will work with senior stakeholders to ensure the workplace supports business performance, employee experience, and sustainability in a multinational environment.

Qualifications

• Strong expertise in corporate facility management within complex, multi-stakeholder environments.
• Independent, entrepreneurial mindset with the ability to set direction and operate with limited structure.
• Proven ability to build and implement processes, turning ambiguity into clear, scalable ways of working.
• Ability to lead vendors, influence stakeholders, and manage service delivery at a senior level.
• Solid understanding of health, safety, environmental, and regulatory requirements.
• Financial acumen with budgeting, cost control, and reporting.

Responsibilities

• Take full ownership of end-to-end facility operations, keeping offices, shared spaces, and amenities safe, efficient, and well maintained.
• Design, introduce, and refine facility management processes, standards, and governance where they don’t yet exist.
• Develop and execute facility and workplace strategies aligned with client objectives.
• Manage budgets, contracts, and operational costs with financial discipline and transparent reporting.
• Own vendor and service provider relationships, from sourcing to performance management and SLA compliance.
• Collaborate with internal stakeholders on space planning, relocations, refurbishments, and workplace change projects.
• Drive health, safety, and environmental compliance, including risk assessments and audits.
• Champion sustainability and energy management in line with green building standards.

Skills

Leadership

Strategic thinking

Stakeholder management

Financial acumen

Project management

Tools

SAP

JDE

CAFM tools

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Join as a Facilities Manager / Senior Facilities Manager and take real ownership of how our corporate client’s workplace runs, from day-to-day operations to long-term strategy. This is an autonomous role in which you will shape and, where needed, build facility management processes, governance, and ways of working from the ground up. You will combine strategic thinking with hands‑on leadership across facility operations, vendor management, workplace strategy, and health & safety. As a trusted partner to senior stakeholders, you will make sure the workplace supports business performance and employee experience. If you enjoy complex, multinational environments and want to leave a visible mark, this role offers both freedom and impact.

What You’ll Do

• Take full ownership of end-to-end facility operations, keeping offices, shared spaces, and amenities safe, efficient, and consistently well maintained.
• Design, introduce, and refine facility management processes, standards, and governance where they don’t yet exist, and bring structure to existing ones.
• Develop and execute facility and workplace strategies aligned with Work Dynamics and client objectives.
• Manage budgets, contracts, and operational costs with financial discipline, transparency, and clear reporting.
• Own vendor and service provider relationships, from sourcing and negotiation to performance management and SLA compliance.
• Partner with internal stakeholders on space planning, relocations, refurbishments, and workplace change projects.
• Drive health, safety, and environmental compliance, including risk assessments, audits, and emergency preparedness.
• Champion sustainability and energy management, embedding best practices and supporting green building standards.

What We’re Looking For

• Strong expertise in corporate facility management within complex, multi-stakeholder environments.
• An independent, entrepreneurial mindset, with the confidence to set direction, make decisions, and work with limited predefined structure.
• Proven ability to build and implement processes, and to turn ambiguity into clear, scalable ways of working.
• Ability to lead vendors, influence stakeholders, and manage service delivery at a senior level.
• Solid understanding of health, safety, environmental, and regulatory requirements.
• Financial acumen, with confidence in budgeting, cost control, and systems such as SAP, JDE, and CAFM tools.
• Strategic thinking, with the ability to translate workplace and space data into practical, value-driven solutions.
• Clear, confident communication in Polish and English, with the ability to engage across cultures, plus strong project and change management skills.

What You Can Expect From Us

• Competitive Rewards & Benefits: Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program.
• Autonomy & Impact: The opportunity to shape processes and ways of working from the start, with real ownership and visibility.
• Career Development & Growth: Robust development opportunities, with 80% employee participation in structured programs, plus AI upskilling and professional training.
• Stability & Recognition: A 78% employee recommendation rate, and recognition for 18 consecutive years as one of the World’s Most Ethical Companies.
• Inclusive & Supportive Culture: A strong commitment to Diversity, Equity & Inclusion, through multiple employee resource groups and initiatives.
• Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration.

Location:

On-site -Warsaw, POL

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.