Facilities & Front Desk Coordinator

Vertiv Co; Warszawa; On-site; PLN 59,000 - 74,000; Full time

Job summary

Vertiv in Warsaw, Poland is seeking a Facilities Administrator and Receptionist to ensure smooth office operations, front of house duties, fleet management and general facilities support.

Key responsibilities include welcoming visitors, handling mail and deliveries, assisting with switchboard automation, issuing security passes, and coordinating procurement, records, and safety compliance as part of a modern, compliant office environment.

Qualifications

• English and Polish proficiency (written and spoken).
• Experience in administrative support is a plus.
• Excellent customer service and professional communication.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and work independently.
• Proficient in MS Office applications.

Responsibilities

• Welcome visitors at front of house.
• Handle daily post and coordinate office deliveries.
• Assist with switchboard automation and direct calls.
• Issue and record security passes per policy and GDPR.
• Implement and manage a facilities helpdesk for office operations.
• Maintain paper record retention per policy and GDPR.
• Procure office supplies and process requisitions and invoices.
• Coordinate with EHS on health and safety requirements; act as fire warden/first aider if needed.
• Oversee building maintenance and liaison with landlord.
• Manage fleet and support drivers from order to delivery.

Skills

English proficiency

Polish proficiency

Customer service

Written communication

Verbal communication

Multitasking

Independent work

MS Office

Tools

MS Office

Job description

Vertiv in Warsaw, Poland is seeking a Facilities Administrator and Receptionist to ensure smooth office operations, front of house duties, fleet management and general facilities support.

Key responsibilities include welcoming visitors, handling mail and deliveries, assisting with switchboard automation, issuing security passes, and coordinating procurement, records, and safety compliance as part of a modern, compliant office environment.