Facilities Coordinator

CBRE HV; Warszawa; On-site; PLN 50,000 - 80,000; Full time

Job summary

CBRE in Warsaw is seeking a Facilities Coordinator to collaborate with clients, vendors, and contractors to ensure facility tasks and work orders are completed. The role sits within Facilities Management, supporting Property Managers with repairs and investment planning.

You will acknowledge inquiries, collect work orders, monitor progress, and maintain documentation while following established procedures under close supervision.

Qualifications

• High School Diploma or GED or equivalent.
• Ability to follow basic work routines and standards.
• Strong communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills (percentages, discounts, markups).

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information to report performance and progress.
• File work orders, proposals, and vendor paperwork.
• Monitor activities outside the building (waste disposal/recycling).
• Follow instructions and ask clarifying questions when needed.
• Respond to client, coworker, and supervisor inquiries or complaints.
• Apply existing procedures to solve straightforward problems under supervision.
• Deliver output by following defined procedures and processes.

Skills

Communication skills

Organizational skills

Follow basic work routines

Basic math

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.