Experienced IT Specialist - M365

Arla Foods A.m.b.a; Gdańsk; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

Private medical care (LUX MED)

Life insurance (Unum)

Cafeteria benefits system

Employee Assistance Program

Wellbeing initiatives

Structured onboarding and trainings

Education/certification co-financing

Employee referral bonus

Modern office with greenery

On-site parking

Canteen

Job summary

Arla Foods A.m.b.a is seeking an experienced IT professional to join the End User Devices - Microsoft 365 Product Team as a Microsoft 365 Adoption Specialist. You will help colleagues across Arla get more value from Microsoft 365 and Copilot, turning technology into smarter and more effective ways of working.

You will work with users, stakeholders and technical teams to identify practical use cases, drive adoption and support change across tools such as Copilot, Teams, Outlook, SharePoint and

Qualifications

• Solid practical IT experience in Microsoft 365, user enablement and change management.
• Ability to explain technology to business and technical stakeholders in simple terms.
• Experience running onboarding, trainings or adoption initiatives from idea to execution.

Responsibilities

• Identify and translate user needs into practical M365 and Copilot use cases.
• Lead onboarding, workshops, hands-on sessions and follow-ups with stakeholders.
• Create clear adoption materials, quick guides and checklists.
• Build and support a network of champions and super-users.
• Use feedback and usage data to close adoption gaps and improve approaches.

Skills

Microsoft 365

Copilot

User enablement

Change management

Clear communication

Facilitation

Workshops

Onboarding materials

Tools

Copilot

Teams

Outlook

SharePoint

OneDrive

Job description

We are looking for an experienced IT professional to join our End User Devices - Microsoft 365 Product Team as a Microsoft 365 Adoption Specialist.

In this role, you will help colleagues across the organisation get the most value from Microsoft 365 and Copilot, turning technology into smarter and more effective ways of working.

You will work with users, stakeholders and technical teams to identify practical use cases, drive adoption and support change across tools such as Copilot, Teams, Outlook, SharePoint and OneDrive.

This is a hands-on role for someone who combines practical IT/Microsoft 365 knowledge with strong communication and facilitation skills, enjoys helping people embrace new technology and is ready to take ownership of adoption initiatives from idea to execution.

How you will make an impact

As part of the End User Devices - Microsoft 365 Product Team, you will help colleagues across Arla get more value from Microsoft 365 and Copilot. You will combine practical technology knowledge with communication and change skills to turn new tools into simple, useful and sustainable ways of working.

• Understand how colleagues work and turn their needs into practical Microsoft 365 and Copilot use cases
• Drive adoption through onboarding, workshops, hands-on sessions, follow-up and stakeholder engagement
• Create clear and engaging adoption materials, including quick guides, videos, checklists and communication packs
• Build and support a network of champions and super-users across functions and sites
• Use feedback and usage data to identify adoption gaps, measure progress and improve our approach

The role is part of the End User Devices - Microsoft 365 Product Team and is a permanent position. Occasional travel to Arla sites may be required.

Please note that this role requires you to be in the office 50% of the time + one additional day (monthly).

What will make you successful

We are looking for someone with solid practical experience in IT, digital workplace, Microsoft 365, user enablement, training or change management. You should be confident working with both business and technical stakeholders and able to explain technology in simple, practical terms.

You will bring

• Practical knowledge of Microsoft 365, particularly Teams, Outlook, SharePoint, OneDrive and Copilot
• Strong communication, facilitation and presentation skills
• The ability to work independently, take ownership and turn ideas into action
• A willingness to learn by researching, testing and asking the right questions
• Confidence using feedback and usage data to understand and improve adoption
• Willingness to travel occasionally to support face-to-face enablement

You will also have the opportunity to strengthen your Microsoft 365 knowledge through relevant Microsoft Learn materials, including preparation for MS-900 Microsoft 365 Fundamentals and AB-900 Microsoft 365 Copilot and Agent Administration Fundamentals. A foundation in change or project management is strongly valued and can be further developed in the role.

What do we offer?

• Work in an international environment with teams across different countries
• Scandinavian working style - flat structure, informal atmosphere & no formal dress code
• Flexible working hours with a hybrid work model, offering a balance between office collaboration and home office flexibility
• Additional annual leave of up to 4 extra days, awarded over time in recognition of your tenure with us
• Private medical care (LUX MED) and life insurance (Unum)
• Cafeteria benefits system (gym card, vouchers, travel points, cinema tickets - you choose)
• Employee Assistance Program (psychological, legal and financial support)
• Wellbeing initiatives, including sports activities and communities (e.g. running team)
• Structured onboarding and access to expert-led trainings
• Co-financing of education and certifications, supporting continuous professional development
• Employee referral bonus program
• Brand-new modern office full of greenery and plants
• On-site parking
• Spacious canteen with fresh breakfasts and lunches available daily

Shape the Future of Dairy

Arla is a global leader in the dairy industry, committed to enabling good food choices that make life better, providing people with nourishment, while taking care at every step to ensure Arla is a choice they can feel good about. If you are looking to shape the future with an ambitious global cooperative that truly cares about your growth, where everyone feels valued and empowered, and collaboration is the core of culture, Arla is a choice you can feel good about.

We are committed to salary transparency and will discuss the salary range and benefits before the first interview.