Executive Assistant & Travel Planner

Flex; Tczew; On-site; PLN 42,000 - 65,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Employee benefit card

Job summary

Flex is seeking a Board Assistant in Tczew, Poland to support the General Manager with administrative and organizational tasks, coordinating meetings, travel, and site operations.

You will manage calendars, prepare presentations and reports, handle confidential correspondence, and ensure smooth cross‑functional collaboration across the organization.

A Bachelor's degree and fluent Polish and English are required.

Qualifications

• Bachelor's degree and experience in a similar administrative or executive support role.
• Fluent Polish and English language skills with strong communication abilities.
• Proficiency in Microsoft Office applications and calendar management.
• Excellent organizational skills with attention to detail and discretion.

Responsibilities

• Provide proactive administrative support to the General Manager.
• Manage complex calendars, schedule meetings, and coordinate leadership activities.
• Handle internal and external communications with professionalism and confidentiality.
• Organize domestic and international travel arrangements and logistics.
• Prepare presentations, reports, and business documentation for management meetings.
• Monitor and process expense reports and other administrative records.
• Coordinate visits and cross‑functional collaboration across the organization.

Skills

Polish language

English language

Calendar management

Travel coordination

Presentation preparation

Confidentiality

Organizational skills

Communication skills

Discretion

Collaboration

Prioritization

Education

Bachelor's degree

Tools

MS Office

Job description

Flex is seeking a Board Assistant in Tczew, Poland to support the General Manager with administrative and organizational tasks, coordinating meetings, travel, and site operations.

You will manage calendars, prepare presentations and reports, handle confidential correspondence, and ensure smooth cross‑functional collaboration across the organization.

A Bachelor's degree and fluent Polish and English are required.