Executive Assistant to CFO

Visa Hunt; Poland; On-site; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Relocation program

Remote work culture

Language courses

Mentorship programs

Internal mobility

Job summary

Miratech is seeking an Executive Assistant who operates at board and Executive Committee level, coordinating distributed teams and driving culture with energy. The role demands proactivity, problem-solving, and exceptional organization in a fast-paced IT services environment.

The successful candidate will manage calendars, prepare materials for board meetings, arrange travel, and maintain efficient systems to track actions and priorities across the organization.

Qualifications

• Proven experience as an Executive Assistant, CFO support, or senior administrative role.
• Experience supporting C-suite and board-level executives with strong organizational skills.
• Proficient with remote and distributed teams and clear communication.

Responsibilities

• Manage calendars for CFO and leadership, coordinating meetings across time zones.
• Organize materials for Board and Exec meetings, record minutes, track actions to completion.
• Handle travel arrangements, itineraries, and expense management with discretion.
• Coordinate between Executive Committee, management, and wider teams to ensure alignment and delivery of priorities.
• Track progress on initiatives and set up simple systems for unstructured environments.
• Drive team engagement and culture through events, offsites, and team-building activities.

Skills

Executive support

C-suite support

Multitasking

Fluent English

Tools

MS Office

Collaboration tools

Job description

We are seeking a dynamic, highly organized, and proactive Executive Assistant who thrives in fast-paced environments. This is not a traditional EA role — it requires someone who can operate seamlessly at Board and Executive Committee level, manage remote teams, and act as the glue that keeps the organization running smoothly. The ideal candidate is a natural organizer, problem solver, and culture-builder who balances efficiency with high energy and positivity.

Responsibilities:

• Manage calendars for the CFO and leadership team, scheduling and coordinating meetings across time zones with precision.
• Organize materials for Board and Executive meetings, record minutes, and track action items through to completion.
• Handle travel arrangements, itineraries, and expense management with attention to detail and discretion.
• Act as a point of contact between the Executive Committee, management, and wider teams, supporting coordination of distributed teams to ensure alignment and effective delivery of priorities.
• Track progress on initiatives, ensuring timely follow-up on actions and commitments, while bringing order to unstructured environments by setting up simple systems and processes.
• Drive team engagement and culture, organizing events, offsites, and team-building initiatives, anticipating needs, solving problems proactively, and serving as a cultural ambassador with energy and positivity.
• Perform other duties as may be required consistent with the purpose of this role.

• Proven experience as an Executive Assistant, CFO support, or senior administrative role, ideally in fast-paced or high-growth environments.
• Demonstrated success supporting C-suite and board-level executives, with strong organizational skills to manage multiple priorities and stakeholders.
• Confident working with remote and distributed teams, bringing clarity and structure to ambiguous, unstructured environments.
• Exceptional communication skills, both written and verbal, with a high level of professionalism and discretion.
• Proficient in productivity tools such as MS Office, and other collaboration platforms.
• High energy and a positive mindset, with the ability to inspire engagement and foster a connected team culture.
• Fluent English.

We offer

• Culture of relentless performance: join an unstoppable technology development team with a 99% project success rate and more than 30% year-over-year revenue growth.
• Competitive pay and benefits: enjoy a comprehensive compensation and benefits package, including health insurance, language courses, and a relocation program.
• ForeverRemote work culture: make the most of the flexibility that comes with remote work.
• Growth mindset: reap the benefits of a range of professional development opportunities, including certification programs, mentorship and talent investment programs, internal mobility, and internship opportunities.
• Global impact: collaborate on impactful projects for top global clients and shape the future of industries.
• Welcoming multicultural environment: be a part of a dynamic, global team and thrive in an inclusive and supportive work environment with open communication and regular team-building company social events.
• Social sustainability values: join our sustainable business practices focused on five pillars, including IT education, community empowerment, fair operating practices, environmental sustainability, and gender equality.

* Miratech is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Miratech helps visionaries change the world. We are a global IT services and consulting company that brings together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we stay at the leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business. We are a values-driven organization and our culture of Relentless Performance has enabled over 99% of Miratech's engagements to succeed by meeting or exceeding our scope, schedule, and/or budget objectives since our inception in 1989.
Miratech has coverage across 5 continents and operates in over 25 countries around the world. Miratech retains nearly 1000 full-time professionals, and our annual growth rate exceeds 25%.