Executive Assistant

Miratech; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Health insurance

Relocation program

Remote work options

Professional development

Job summary

Miratech in Warsaw seeks an organized Executive Assistant to support the Executive Vice President Global Delivery and the delivery leadership team. You will manage calendars across time zones, arrange international travel, coordinate communications, and ensure meetings run smoothly with concise minutes and action follow-ups.

You will prepare board materials, support governance processes, and maintain confidentiality while supporting a fast-growing, global delivery organization.

Qualifications

• 5+ years of experience in an executive assistant or senior administrative role
• Demonstrated achievements supporting C-suite and board-level executives
• Exceptional written and verbal communication skills in English; knowledge of additional languages is a plus
• Ability to maintain strict confidentiality and handle sensitive information
• Proven experience managing international executive travel and expense administration
• Proficiency with productivity and collaboration tools; familiarity with project governance is a plus
• Flexible, proactive team player comfortable with remote and distributed teams across time zones

Responsibilities

• Manage the EVP Global Delivery's calendar across multiple time zones
• Arrange travel, visas, accommodation, and prepare detailed itineraries
• Coordinate information flow between delivery teams, leadership, and clients
• Prepare materials for Board and Executive Committee meetings and track actions
• Support delivery leadership meeting cadence with agendas and minutes
• Maintain a tracker of delivery commitments and provide status reports
• Perform additional duties aligned with the role as needed

Skills

Calendar management

Executive support

Communication skills

Travel arrangements

Microsoft Office

Education

Experience in executive administrative roles

Tools

MS Office

Job description

Miratech helps visionaries change the world. We are a global IT services and consulting company that brings together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we stay at the leading edge of technology, remain nimble even as a global leader, and create technology that helps our clients further enhance their business. We are a values-driven organization, and our culture of Relentless Performance has enabled over 99% of Miratech's engagements to succeed by meeting or exceeding our scope, schedule, and/or budget objectives since our inception in 1989.

Miratech has coverage across 5 continents and operates in over 25 countries around the world. Miratech retains nearly 1000 full-time professionals, and our annual growth rate exceeds 25%.

Job Description

We are seeking a highly organized and proactive Executive Assistant to provide primary support to the Executive Vice President Global Delivery, while also assisting the wider delivery leadership team as needed to ensure client commitments are met and operations run smoothly. Sitting at the heart of the delivery organization, this role will help maintain and improve the internal processes that keep delivery leadership effective, coordinate the flow of information between delivery teams, leadership, and clients, and ensure delivery priorities stay aligned with organizational goals and commitments.

Responsibilities

• Manage the EVP Global Delivery's calendar, scheduling internal and external stakeholder meetings across multiple time zones, resolving conflicts, protecting focus time, and flagging requests that require urgent attention.
• Arrange and manage all travel for the EVP Global Delivery, including flights, hotels, transportation, and visas where needed, preparing detailed itineraries for client visits and site engagements and processing expense reports with accuracy and discretion.
• Act as a point of contact between the EVP Global Delivery, the Executive Committee, and delivery teams, routing requests to the right people, communicating decisions and priorities, and coordinating distributed teams across time zones.
• Prepare the EVP Global Delivery's materials for Board and Executive Committee meetings, collecting inputs from delivery teams, assembling and formatting themeeting pack, recording minutes, and tracking resulting action items through to completion.
• Support the delivery leadership meeting cadence by building agendas, collecting and distributing pre-read materials, taking minutes, and following up with action owners until every item is closed.
• Maintain a consolidated tracker of delivery commitments, including project milestones, client deliverables, escalations, and cross-functional dependencies, providing the EVP Global Delivery with regular status reports that highlight items at risk, while handling sensitive information with strict confidentiality.
• Perform other responsibilities as reasonably required in alignment with the purpose of the role.

Qualifications

• 5+ years of experience in an executive assistant or senior administrative role reporting directly to upper management, ideally supporting delivery, operations, or client-facing leadership.
• Demonstrated achievements supporting C-suite and board-level executives, with strong organizational skills to manage multiple priorities and stakeholders.
• Exceptional written and verbal communication skills in English, knowledge of Spanish, Ukrainian, or Russian is considered a plus.
• Ability to maintain strict confidentiality and handle sensitive company and client information with discretion.
• Proven experience managing international executive travel, including flights, accommodations, visas, itineraries, travel budgets, and expense administration.
• Proficiency in Microsoft Office and other productivity and collaboration tools, with an aptitude for learning new software and systems; familiarity with delivery or project environments (e.g., project governance, milestone tracking, client reporting) is a strong advantage.
• Flexible, proactive team player comfortable in fast-paced, high-growth environments, confident working with remote and distributed teams across multiple time zones.

Additional Information

We offer

• Culture of Relentless Performance: join an unstoppable technology development team with a 99% project success rate and more than 30% year-over-year revenue growth.
• Competitive Pay and Benefits: enjoy a comprehensive compensation and benefits package, including health insurance, and a relocation program.
• Work From Anywhere Culture: make the most of the flexibility that comes with remote work.
• Growth Mindset: reap the benefits of a range of professional development opportunities, including certification programs, mentorship and talent investment programs, internal mobility and internship opportunities.
• Global Impact: collaborate on impactful projects for top global clients and shape the future of industries.
• Welcoming Multicultural Environment: be a part of a dynamic, global team and thrive in an inclusive and supportive work environment with open communication and regular team-building company social events.
• Social Sustainability Values: join our sustainable business practices focused on five pillars, including IT education, community empowerment, fair operating practices, environmental sustainability, and gender equality.
• Miratech is an equal opportunity employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.