Executive Assistant at adidas

adidas

Warszawa

On-site

PLN 120,000 - 180,000

Full time

11 days ago

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Job summary

adidas in Warsaw is seeking an Executive Assistant to provide high-quality support to the Country Lead East Europe and help drive leadership effectiveness, governance, and execution of East priorities. This role blends executive support with leadership coordination, information management and PMO assistance.

You will manage calendars, meetings, travel, expenses, and stakeholder interactions, prepare for key meetings with agendas and materials, and coordinate governance rhythms and executive

Qualifications

3+ years of professional experience in Executive Assistant, Executive Business Support, Project Coordinator, PMO Coordinator or similar roles.
Experience in project coordination and cross-functional environments.
Bachelor's degree in Business Administration, Management, Economics, Communications, Project Management or a related field is a plus.
Advanced knowledge of Microsoft Office, particularly PowerPoint, Excel, Outlook, Word and Teams.
English – fluent; German is a plus.

Responsibilities

Manage the Country Lead’s calendar, meetings, travel, expenses and key stakeholder interactions, ensuring effective prioritization of time and business needs.
Coordinate the East Leadership Team / FLM operating rhythm, including agendas, materials, logistics, inputs and follow-up.
Translate leadership discussions into clear decisions, actions, owners and deadlines, maintaining structured tracking across teams.

Skills

Executive support

Stakeholder management

PMO coordination

Project coordination

Communication

Discretion & confidentiality

Education

Bachelor's degree in Business Administration / Management / Economics / Communications / Project Management

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

Driving license B

Job description

PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION: To provide high-quality executive support to the Country Lead East Europe and contribute to the effectiveness and execution of the East Leadership Team. The role goes beyond traditional executive assistance and acts as an extension of the GM Office, helping drive leadership effectiveness, governance, and execution of key East priorities. The role combines strong Executive Assistant capabilities with leadership coordination, executive information management, stakeholder management and project / PMO support.

KEY RESPONSIBILITIES

EXECUTIVE SUPPORT & PRIORITY MANAGEMENT: Manage the Country Lead’s calendar, meetings, travel, expenses and key stakeholder interactions, ensuring effective prioritization of time and business needs. Act as a key coordination point between the Country Lead and senior internal and external stakeholders. Prepare the Country Lead for key meetings, visits and priorities by organizing relevant information, agendas, logistics and materials in advance. Anticipate priorities, deadlines and conflicts, proactively proposing solutions and ensuring smooth day-to-day execution.
LEADERSHIP GOVERNANCE, ACTION & DECISION TRACKING: Coordinate the East Leadership Team / FLM operating rhythm, including agendas, materials, logistics, inputs and follow-up. Translate leadership discussions into clear decisions, actions, owners and deadlines, maintaining structured tracking across teams. Follow up on commitments, identify overdue actions, dependencies or issues, and elevate where required. Support leadership workshops, offsites and senior management sessions.
EXECUTIVE INFORMATION MANAGEMENT: Support the Country Lead in structuring and maintaining visibility on key East business priorities, projects, decisions and actions through structured executive trackers and governance tools. Consolidate inputs from functions into clear executive-level presentations, reports, dashboards, briefings and summaries. Ensure accurate, well-structured information is available to support faster and more effective management decisions.
SENIOR STAKEHOLDER MANAGEMENT & LEADERSHIP VISITS: Act as a trusted coordination and communication point between the Country Lead, East Leadership Team and senior internal or external stakeholders. Coordinate stakeholder inputs, actions and deliverables, communicating professionally and following up on commitments. Lead end-to-end coordination of senior leadership visits, including agendas, briefings, logistics, meetings, store/customer visits and related events. Ensure cross-functional alignment and high-quality preparation for leadership visits, workshops, offsites and strategic events.
EAST STRATEGIC PROJECTS / PMO SUPPORT: Support coordination and execution of selected East strategic, cross-functional and internal communications projects. Maintain project plans, timelines, milestones, action trackers, documentation and governance routines. Monitor progress, risks, dependencies, budgets and deliverables, escalating issues or decisions where needed. Coordinate stakeholders, drive follow-up on actions and deadlines, and prepare status updates, summaries and dashboards. Identify opportunities to improve processes, ways of working and project execution effectiveness.

AUTHORITIES

Direct reporting line: Country Lead East Europe. Works closely with East Leadership Team / FLM, Business Development, Internal Communications and other relevant cross-functional stakeholders. Acts on behalf of the Country Lead on agreed coordination, follow-up and administrative matters.

KNOWLEDGE, SKILLS AND ABILITIES

Excellent organizational, planning and prioritization skills. Strong sense of ownership and ability to work independently and proactively. Ability to anticipate needs, identify issues and drive follow-up without requiring continuous direction. Strong action and execution orientation with the ability to drive agreed actions to completion. Ability to structure, synthesize and communicate complex information in a clear executive format. Confidence, maturity and credibility when interacting with senior stakeholders. Strong stakeholder management skills, including the ability to follow up and challenge appropriately. High level of discretion, confidentiality and professional judgment. Ability to manage multiple priorities in a complex and fast-paced environment. Experience coordinating projects, workstreams or cross-functional initiatives. Good understanding of project management principles, governance, planning and reporting. Strong business acumen and curiosity to understand priorities beyond administrative responsibilities. Excellent interpersonal and communication skills. Ability to create clear, concise and high-quality executive presentations and business materials.

REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS

3+ years of professional experience in Executive Assistant, Executive Business Support, Project Coordinator, PMO Coordinator or similar roles.
Proven experience supporting senior executives and managing complex stakeholder interactions.
Experience in project coordination and cross-functional environments.
Bachelor's degree in Business Administration, Management, Economics, Communications, Project Management or a related field is a plus.
Advanced knowledge of Microsoft Office, particularly PowerPoint, Excel, Outlook, Word and Teams.
Driving License type B – active driver.
English – fluent; German is a plus.

AT ADIDAS WE HAVE A WINNING CULTURE

BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

CULTURE AND VALUES

Courage: Speak up when you see an opportunity; step up when you see a need.
Ownership: Pick up the ball. Be proactive, take responsibility and follow-through.
Innovation: Elevate to win. Be curious, test and learn new and better ways of doing things.
Teamplay: Win together. Work collaboratively and cultivate a shared mindset.
Integrity: Play by the rules. Hold yourself and others accountable to our company’s standards.
Respect: Value all players. Display empathy, be inclusive and show dignity to all.

DIVERSITY, EQUITY, AND INCLUSION (DEI)

AT ADIDAS, WE STRONGLY BELIEVE THAT EMBEDDING DIVERSITY, EQUITY, AND INCLUSION (DEI) INTO OUR CULTURE AND TALENT PROCESSES GIVES OUR EMPLOYEES A SENSE OF BELONGING AND OUR BRAND A REAL COMPETITIVE ADVANTAGE. – CULTURE STARTS WITH PEOPLE, IT STARTS WITH YOU – BY RECRUITING TALENT AND DEVELOPING OUR PEOPLE TO REFLECT THE RICH DIVERSITY OF OUR CONSUMERS AND COMMUNITIES, WE FOSTER A CULTURE OF INCLUSION THAT ENGAGES OUR EMPLOYEES AND AUTHENTICALLY CONNECTS OUR BRAND WITH OUR CONSUMERS.

JOB INFORMATION