Executive Assistant

Capgemini; Kraków; Hybrid; PLN 90,000 - 150,000; Full time

Benefits offered by this job

Medicover medical care

Private life insurance

Sports card

Capgemini Helpline

Job summary

Capgemini Polska is seeking an experienced Executive Assistant to support senior leadership with deep understanding of internal policies and discretion. You will coordinate calendars, travel, and projects, acting as a liaison between executives, teams, clients, and vendors.

You will mentor new assistants, manage multiple priorities, and contribute to operational excellence. The role offers a hybrid work model and exposure to strategic initiatives in a global tech services company.

Qualifications

• Proven experience in executive-level support and understanding of corporate policies.
• Excellent interpersonal and communication skills across organizational levels.
• Ability to manage multiple priorities and deliver high-quality outcomes under pressure.
• Discretion with sensitive information and trusted partner to senior leadership.

Responsibilities

• Calendar management: extensive scheduling across time zones.
• Travel arrangements and complex itineraries.
• Project support: logistics, resources, pricing, documentation, status.
• Inbox management for executives.
• Documentation flow and presentation creation.
• Procurement support and vendor coordination.
• Research and market intelligence to support decisions.
• Event planning for webinars and trainings.
• Internal communications drafting.

Skills

Executive-level support

Policy & decision frameworks

Interpersonal communication

Multi-priority management

Discretion

Mentoring

Organization

PowerPoint

Tools

PowerPoint

Job description

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your Role

An Executive Assistant with extensive experience and deep understanding of internal policies and procedures. Acts with sound judgment and discretion while performing complex administrative and project management duties on behalf of Executive Management, VPs, Directors, and Senior Management. Serves as a key liaison between leadership, internal teams, clients, and vendors. Recognized as a coach and internal trainer for new Executive Assistants, contributing to team development and operational excellence.

Your Tasks

• Calendar Management: Extensive scheduling and coordination of meetings across time zones.
• Travel Arrangements: Organizing complex travel itineraries, accommodations, and logistics.
• Project Support: Managing project logistics including resources, pricing, documentation, and status tracking.
• Inbox Management: Prioritizing and handling correspondence on behalf of executives.
• Documentation Flow: Ensuring timely and accurate flow of documentation.
• Report Preparation: Creating and maintaining various reports and summaries.
• Procurement Support: Assisting with purchasing processes and vendor coordination.
• Research & Market Intelligence: Conducting in-depth research to support strategic decisions.
• Presentation Creation: Designing professional PowerPoint presentations for internal and external use.
• Event Management: Planning and coordinating webinars, trainings, and corporate events.
• Communication Support: Drafting announcements and designing internal communications.

Your Profile

• Proven experience in executive-level support with a strong grasp of corporate policies and decision-making frameworks.
• Excellent interpersonal and communication skills, enabling effective collaboration across all organizational levels.
• Demonstrated ability to manage multiple priorities and deliver high-quality outcomes under pressure.
• Trusted partner to senior leadership, capable of handling sensitive information with discretion.
• Recognized mentor and trainer, contributing to the onboarding and development of new team members.
• Highly organized, proactive, and solutions-oriented with a track record of successful project execution.
• English level B2 or higher.

What You’ll Love About Working Here

• Well-being culture: medical care with Medicover, private life insurance, and Sports card. But we went one step further by creating our own Capgemini Helpline offering therapeutical support if needed and the educational podcast "Let’s talk about wellbeing" which you can listen to on Spotify.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, Pluralsight, TED Talks, Coursera and Udemy Business materials and trainings.
• Continuous feedback and ongoing performance discussions thanks to our performance management tool GetSuccess supported by a transparent performance management policy.
• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home, thanks to home office package (including laptop, monitor, and chair).

About Capgemini

Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued.

Do you want to get to know us better? Check our Instagram — @capgeminipl or visit our Facebook profile — Capgemini Polska. You can also find us on YouTube.

About Capgemini

Capgemini is the business transformation partner for enterprises in the age of AI. We help organizations imagine and build an intelligent, sustainable future, combining AI, technology and human ingenuity to transform how they operate, innovate and grow. With unique end-to-end capabilities spanning strategy, technology, engineering and intelligent operations, we bring together deep industry expertise and market-leading capabilities in AI, cloud and data to turn ambition into measurable business outcomes at scale. Supported by a robust ecosystem of partners and nearly 60 years of expertise, Capgemini is a responsible and diverse global organization of over 410,000 team members in more than 50 countries. The Group reported 2025 revenues of €22.5 billion.

Make it real | www.capgemini.com