Executive Admin Partner for Global Leaders (Warsaw)

Damco Spain SL; Warszawa; Hybrid; PLN 60,000 - 80,000; Full time

Job summary

Maersk's Warsaw Global Service Centre is seeking an Administrative Assistant to support the site leadership team and ensure the smooth operation of the Warsaw office. The role involves calendar management, travel coordination (including visas), processing expenses and invoices, arranging meetings and events, and liaising with vendors and IT support to maintain a professional workplace.

The position requires a Category B driving licence, is full-time, onsite five days a week, JL2 level, and

Qualifications

• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proactive, solution-oriented approach with a can-do attitude.
• Comfort working with senior stakeholders and leadership teams.
• High attention to detail and ability to handle confidential information.
• Experience coordinating travel, meetings, and events.

Responsibilities

• Manage calendars, meetings, and leadership scheduling requirements.
• Coordinate domestic and international travel, including visa arrangements.
• Process expenses, invoices, and travel settlements.
• Coordinate meeting rooms, events, workshops, and off-site activities.
• Support visiting executives with travel logistics, facilities, and meetings.
• Build strong relationships with leaders, colleagues, vendors, facilities, and IT.
• Ensure administrative requests are handled efficiently and professionally.
• Maintain a seamless experience for employees, visitors, and stakeholders.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Proactive problem-solving

Stakeholder management

Attention to detail

Travel coordination

Meeting coordination

Category B Licence

Job description

Maersk's Warsaw Global Service Centre is seeking an Administrative Assistant to support the site leadership team and ensure the smooth operation of the Warsaw office. The role involves calendar management, travel coordination (including visas), processing expenses and invoices, arranging meetings and events, and liaising with vendors and IT support to maintain a professional workplace.

The position requires a Category B driving licence, is full-time, onsite five days a week, JL2 level, and